Manager - HKUST Fok Ying Tung Graduate School at Hong Kong University of Science and Technology (HKUST)

Hong Kong Island, Hong Kong, China -

Full Time

Start Date

Immediate

Expiry Date

16 May, 26

Salary

0.0

Posted On

15 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Coordination, Secretarial Support, Administration, Liaison, Policy Oversight, Quality Control, Student Recruitment, Admissions, Database Management, Reporting, Supervision, Coaching, Communication, Interpersonal Skills, Problem-Solving, Attention To Details

Industry

Higher Education

Description

Department: HKUST Fok Ying Tung Graduate School Job Posting Details The HKUST Fok Ying Tung Graduate School (FYTGS) is the university-wide office to oversee the entire administrative scope for postgraduate (PG) education. It partners with academic units and other stakeholders to ensure consistent policy and quality control over all PG programs. This includes coordinating student recruitment and admissions, as well as providing all-round oversight on PG students’ qualifications, graduation, and other areas related to PG affairs. The appointee will be responsible for a range of administrative duties in regard to the oversight and support of PG education. Major duties include: Serving as a coordinator to liaise with various internal and external stakeholders on matters concerning postgraduate education; Providing secretarial support to committees including vetting of proposals, preparing meeting papers, and following through the implementation of decisions made by the committees; Overseeing the administration of the Hong Kong PhD Fellowship Scheme (HKPFS), Future Talents Scholarship Scheme for Advanced Studies (FTSS) and other funding schemes for postgraduate students, including the disbursement of stipends and tuition fee waivers, review of conference travel grant applications, reporting to the University Grants Committee (UGC), etc. Overseeing the administration of postgraduate studentship and other awards; Developing, maintaining and monitoring the database for the funding schemes and the awardees; Supporting new funding initiatives and events for funding schemes; Supervising and coaching junior staff where appropriate; Performing other duties as assigned Applicants should have a bachelor’s degree with at least 7 years of work experience, preferably in the higher education sector. The appointee should possess good communication skills (in written and verbal English, Cantonese and Putonghua), strong interpersonal and problem-solving skills, and be highly attentive to details. The appointee is expected to be proactive, thorough, user-oriented and solution-focused. He/she should also be able to work independently in a dynamic working environment. Shortlisted candidates will be invited for an interview and a written test. (Duration: 2 years) This UGC post is a full-time appointment on a 2-year contract, renewable subject to mutual agreement. Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract (Applicants who have responded to the previous advertisements need not re-apply.) Review of applications will continue until the position is filled. (Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.) HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect. Founded in 1991, the Hong Kong University of Science and Technology (HKUST) is a leading international research university dedicated to advancing science, engineering, business & management, and humanities & social sciences. We nurture the next generation of leaders through world-class undergraduate and postgraduate education, while driving impactful research that benefits society. HKUST comprises the Schools of Science, Engineering, Business & Management, and Humanities & Social Science, together with an Academy of Interdisciplinary Studies and multiple research centers. With English as the primary language for teaching, research, and administration, HKUST provides a dynamic and global learning environment that fosters creativity, innovation, and collaboration. At the heart of HKUST’s mission is our commitment to attracting and supporting top talent worldwide. We value diversity and inclusion, and are dedicated to building an inspiring community where students, faculty, and staff can excel and make a difference. 👉 Learn more: hkust.edu.hk/about Please direct your enquiries or comments to:- E-mail: careers@ust.hk

Responsibilities

The appointee will coordinate with internal and external stakeholders on postgraduate education matters, provide secretarial support to committees, and oversee the administration of various postgraduate funding schemes and awards, including reporting to the University Grants Committee. Duties also involve developing and monitoring relevant databases, supporting new funding initiatives, and supervising junior staff.