Manager, HR Operations at XAI LONDON LTD

Palo Alto, California, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jan, 26

Salary

259000.0

Posted On

09 Oct, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HR Operations, Employee Lifecycle Management, Process Improvements, Data Integrity, Compliance, Confidentiality, Operational Excellence, Scalability, Excel Skills, Interpersonal Skills, Client-Service Mindset, Global HR Regulatory Knowledge, Workday, Jira, Automation Tools, Collaboration Skills, Adaptability

Industry

technology;Information and Internet

Description

About xAI xAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands-on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All engineers are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates. About the Role We are seeking a dedicated and strategic Manager, HR Operations to join xAI’s People Operations team, where you will lead a global team in delivering seamless HR support to employees and stakeholders across offices worldwide. In this role, you will oversee the entire employee lifecycle, drive process improvements, and ensure data integrity and compliance, all while fostering a positive employee experience. Ideal candidates are consummate professionals with a passion for confidentiality, operational excellence, and scalability, thriving in a fast-paced, dynamic environment to support xAI’s mission of building a trusted global digital public square. Responsibilities Lead, train, and support a global HR team of professionals across the US, UK, and Singapore. Oversee the whole employee life cycle processes across the globe, guaranteeing consistency and efficiency across all regions including: sending offer letters, managing onboarding (eg., conducting I9s, background checks, access requests), conducting new hire orientation, processing employee data changes (eg, promotions, transfers, compensation adjustments), answering employee and former employee HR questions, managing all offboarding. Design and execute HR Ops policies including those in our employee handbook (eg., PTO accrual, overtime allocations and hourly schedules, global leaves of absences, one time payments and clawbacks) Responsibility for contractor, consultant, and vendor management globally (partnering with Finance on expense, onboarding, offboarding, contract renews / extensions). Enable scalability through process improvements and automation. Constantly finding ways to make our operations and processes better and faster. Create, maintain and audit employee files ensuring data integrity and compliance Required Qualifications Bachelor’s degree or equivalent experience. 10+ years of HR generalist experience, with a strong preference for the technology industry. 3+ years of experience as a People Manager, leading HR teams. In-depth knowledge of global HR regulatory requirements and labor laws. Experience with Workday and Jira or other ticketing systems. Strong Excel skills for data analysis and reporting. Exceptional organizational skills, with the ability to prioritize tasks, maintain confidentiality, and complete work with accuracy and efficiency. Excellent interpersonal skills, with a client-service mindset and the ability to build strong partnerships with HR, Recruiting, IT, Finance, Legal, Mobility, and People Systems & Analytics teams. Preferred Qualifications Experience driving HR operations in a fast-paced, high-growth tech startup environment. Proven ability to lead global HR projects and implement scalable process improvements. Familiarity with automation tools or technologies to enhance HR operational efficiency. A proactive mindset, with a passion for identifying and recommending continuous process improvements. Strong collaboration skills, with experience partnering across diverse, global teams. A sense of adaptability and a touch of humor to thrive in a dynamic, mission-driven organization. Annual Salary Range $142,000 - $259,000 USD Benefits Base salary is just one part of our total rewards package at xAI, which also includes equity, comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long-term disability insurance, life insurance, and various other discounts and perks. xAI is an equal opportunity employer. California Consumer Privacy Act (CCPA) Notice

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Responsibilities

Lead and support a global HR team while overseeing the entire employee lifecycle. Drive process improvements and ensure data integrity and compliance to foster a positive employee experience.