Manager

at  Lee Kuan Yew School of Public Policy

Singapore, Southeast, Singapore -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate24 Apr, 2025Not Specified25 Jan, 2025N/AHr Management,Project Management Skills,Communication Skills,Resource Management,Coordination Skills,Critical Thinking,Working Experience,Strategic Planning,Decision MakingNoNo
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Description:

Posting Start Date: 06/11/2024
Job Description:
Job Purpose
The Institute of Policy Studies (IPS) is a policy research think-tank in the Lee Kuan Yew School of Public Policy, National University of Singapore.
IPS is seeking to hire a Manager (Administration), to manage its General Administration department. The role will also include human resource and facilities management. Candidates should be skilled professionals and competent in these fields.

JOB DESCRIPTION

  • Manage the Institute’s General Administration departments, and ensure that these functions operate securely and smoothly to complete their tasks in accordance with schedules and deadlines
  • Plan, strategize as well as administer standards for workflows, systems and procedures across the organization and maintain them
  • Monitor headcount, project manpower needs, prepare and review budgets and other reports, and conduct annual performance appraisal exercise
  • Proactively identify areas which can be improved and streamline processes to enhance overall efficiency and effectiveness of the systems, then establish guidelines and implement protocols for the necessary changes
  • Train and develop team members to enhance performance
  • Ensure that processes, procedures and practices comply with relevant policies and regulations (such as NUS’ & MOM’s)
  • Communicate effectively within IPS and interface externally to develop strong relationships to facilitate the work of the Institute (such as with landlords, NUS centralised functions and departments)
  • Ensure that IPS’ buildings and facilities are well maintained (coordinate and oversee services and maintenance activities such as regular inspections, and manage contractors/vendors and related contracts such as cleaning, pest control, air-con maintenance, fire safety services)
  • Other ad-hoc duties as and when assigned

QUALIFICATIONS

  • At least 5 years of working experience in both administration and HR management, with an in-depth understanding of these functions along with a proven track record
  • Excellent communication skills, both verbal and written, and able to effectively interact with different types of people
  • Strong leadership, decision making, critical thinking, strategic planning, problem solving, resource management and coordination skills
  • Excellent organizational and project management skills to plan for and keep track of multiple projects and deadlines
  • Familiarity with financial and facilities management principles
  • Team player, positive disposition, proactive, resourceful, meticulous
  • Able to work independently with minimal supervision
  • Highly proficient in MS Office
  • Degree in business administration, management, or a related field
  • Only Singaporeans need to apply
    To apply:
    Please upload your cover letter and curriculum vitae via NUS Career Page.
    Your cover letter/CV should include details such as your highest qualifications, last drawn salary, expected salary and reasons for leaving your last/current position. Please also state when you expect to be able to begin work, if this position is offered to you.
    (We thank all applicants for their interest; however, only shortlisted candidates will be contacted for an interview.)

How To Apply:

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Responsibilities:

Please refer the Job description for details


REQUIREMENT SUMMARY

Min:N/AMax:5.0 year(s)

Human Resources/HR

HR / Administration / IR

IT

Graduate

Business Administration, Administration, Business, Management

Proficient

1

Singapore, Singapore