Manager
at Lee Kuan Yew School of Public Policy
Singapore, Southeast, Singapore -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 24 Apr, 2025 | Not Specified | 25 Jan, 2025 | N/A | Hr Management,Project Management Skills,Communication Skills,Resource Management,Coordination Skills,Critical Thinking,Working Experience,Strategic Planning,Decision Making | No | No |
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H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
Posting Start Date: 06/11/2024
Job Description:
Job Purpose
The Institute of Policy Studies (IPS) is a policy research think-tank in the Lee Kuan Yew School of Public Policy, National University of Singapore.
IPS is seeking to hire a Manager (Administration), to manage its General Administration department. The role will also include human resource and facilities management. Candidates should be skilled professionals and competent in these fields.
JOB DESCRIPTION
- Manage the Institute’s General Administration departments, and ensure that these functions operate securely and smoothly to complete their tasks in accordance with schedules and deadlines
- Plan, strategize as well as administer standards for workflows, systems and procedures across the organization and maintain them
- Monitor headcount, project manpower needs, prepare and review budgets and other reports, and conduct annual performance appraisal exercise
- Proactively identify areas which can be improved and streamline processes to enhance overall efficiency and effectiveness of the systems, then establish guidelines and implement protocols for the necessary changes
- Train and develop team members to enhance performance
- Ensure that processes, procedures and practices comply with relevant policies and regulations (such as NUS’ & MOM’s)
- Communicate effectively within IPS and interface externally to develop strong relationships to facilitate the work of the Institute (such as with landlords, NUS centralised functions and departments)
- Ensure that IPS’ buildings and facilities are well maintained (coordinate and oversee services and maintenance activities such as regular inspections, and manage contractors/vendors and related contracts such as cleaning, pest control, air-con maintenance, fire safety services)
- Other ad-hoc duties as and when assigned
QUALIFICATIONS
- At least 5 years of working experience in both administration and HR management, with an in-depth understanding of these functions along with a proven track record
- Excellent communication skills, both verbal and written, and able to effectively interact with different types of people
- Strong leadership, decision making, critical thinking, strategic planning, problem solving, resource management and coordination skills
- Excellent organizational and project management skills to plan for and keep track of multiple projects and deadlines
- Familiarity with financial and facilities management principles
- Team player, positive disposition, proactive, resourceful, meticulous
- Able to work independently with minimal supervision
- Highly proficient in MS Office
- Degree in business administration, management, or a related field
- Only Singaporeans need to apply
To apply:
Please upload your cover letter and curriculum vitae via NUS Career Page.
Your cover letter/CV should include details such as your highest qualifications, last drawn salary, expected salary and reasons for leaving your last/current position. Please also state when you expect to be able to begin work, if this position is offered to you.
(We thank all applicants for their interest; however, only shortlisted candidates will be contacted for an interview.)
How To Apply:
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Responsibilities:
Please refer the Job description for details
REQUIREMENT SUMMARY
Min:N/AMax:5.0 year(s)
Human Resources/HR
HR / Administration / IR
IT
Graduate
Business Administration, Administration, Business, Management
Proficient
1
Singapore, Singapore