Manager of Administration, Education Programs at Country Music Foundation Inc

Nashville, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

13 May, 26

Salary

0.0

Posted On

12 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Customer Service, Communication Skills, Database Management, Project Planning, Attention to Detail, Team Collaboration, Budget Tracking, Logistics Coordination, Event Management, Educational Program Development, Evaluation Management, Marketing Skills, Volunteer Coordination, Problem Solving

Industry

Musicians

Description

Description Manager of Administration, Education Programs (Full Time, Exempt) The Country Music Hall of Fame® and Museum has an opening for a full-time, exempt Manager of Administration, Education Programs position in the Education Department. Company Overview: Located in the heart of downtown Nashville, the Country Music Hall of Fame and Museum documents and interprets the history of country music—a musical genre and culture central to the identity of the city, the state, and the nation. Accredited by the American Alliance of Museums, the Museum proudly combines subject expertise, ambitious research, and preservation of an unparalleled collection with expressions of creativity in music, art, and history. The Museum collects artifacts that illustrate the evolving history and traditions of country music and provides diverse learning opportunities through educational programs, publications, and exhibitions. The core exhibit follows the story of country music from its folk beginnings through its evolution as a commercial art form. Rotating exhibits examine a broad range of topics, from country classics to contemporary and emerging artists in the American Currents: State of the Music exhibit. The Museum owns Hatch Show Print, a letterpress print shop opened in 1879, and it operates Historic RCA Studio B, where Elvis Presley and many others recorded. What We Offer for Full-Time Staff: Medical, Dental, Vision, Life Insurance Options Competitive Pay Paid Vacation and Sick Days Paid Holidays (13) and Floating Holidays (2) 401(K) with Up to 3% Employer Match Employee Assistance Program (Free Counseling and Legal Services) Eligibility for Public Service Student Loan Forgiveness FREE 24/7 Downtown Parking and Transit Benefits Continuing Professional Offerings Complimentary Museum Admission (For Yourself, Family, and Friends) Reciprocal Partnerships with Local Venues (The Nashville Zoo, Dollywood Theme & Water Parks, National Museum of African American Music, tours at The Opry and The Ryman Auditorium, and more) Up to 25% Discount in Retail Stores and Onsite Restaurant Venues Opportunities to Attend Exhibit Openings, Concerts and Special Events Employee Engagement Activities and Opportunities FSA and Dependent Care Options Dog Friendly Work Environment Volunteering and Community Engagement Opportunities Departmental Overview: Charged with the mission of educating varied audiences about country music, the Education Department develops programs and resources that illuminate the stories, themes, and music explored in the Museum’s galleries. Traditionally serving over 120,000 people per year through 2,000+ programs, the Education Department supports students of all ages, from school groups and families who engage in hands-on learning activities to general Museum guests who experience performance presentations during their visit. A creative and curious team, Education staff is composed of museum professionals and both traditional and nontraditional educators–including classroom teachers, visual artists, historians, museum educators, and professional musicians. Country Music Hall of Fame and Museum Education staff share a passion for country music, popular culture, and lifelong learning, and they regularly collaborate to develop and implement dynamic educational offerings commensurate with one of the most-visited history museums in America. Position Overview: The Country Music Hall of Fame and Museum seeks a highly organized individual with strong written, verbal, customer service, and technological skills to provide essential administrative support for the Museum’s school and education programs. This position will oversee team accounting practices and procedures, internal and external school program communications, and administrative tasks for the department. Specific to school programs, this position manages program scheduling and internal logistics for over 900 school programs serving over 35,000 participants per year. Additionally, this high-capacity individual will coordinate and oversee on-boarding and contracting for all education programs. This position will also provide support as needed throughout the Education Department to ensure the continued success, growth, and impact of programming in the Taylor Swift Education Center. Specific Job Duties: Manage and execute on-boarding and payment documents for contracted performing and teaching artists according to the Museum’s accounting practices and procedures. Oversee Education Department administrative tasks, including inputting expense reports and purchase orders according to the Museum’s accounting practices and procedures. Oversee Education Department’s expense logs and budget tracking according to the Museum’s accounting practices and procedures. Manage contacts, record keeping, and ticketing in Tessitura, leading and delegating CRM database entry throughout the Education Department. Together with the Senior Director of Education and Community Engagement, manage financial reconciliation of monthly expenses and revenue. Together with the Senior Director of Education and Community Engagement, manage monthly attendance reconciliation of all Education programs, including synchronous and asynchronous participation. Oversee school program inquiries and scheduling including fielding and answering questions from educators, booking confirmed programs in all internal systems, and managing internal capacity. Coordinate with Hatch Show Print and Group Sales for space, staffing, and logistic details in tandem with education relevant programming. Administer confirmation communications, including sending confirmation and arrival materials to educators, reconfirming reservations and participant numbers prior to program date, and collecting payment in advance or day of visit. Oversee internal logistics and communications on behalf of the school programs team, including reserving rooms, drafting internal communications tools, scheduling catering, and attending weekly/bi-weekly meetings that pertain to building activity. Manage school programs evaluation efforts, including requesting evaluation participation, sending evaluations, managing quarterly evaluation stewardship/prize distribution for participating educators Execute electronic and physical agreements for volunteer programs Coordinate and maintain room reservations for school-based educational programming through EMS, the Museum’s event management system. Coordinate weekly bus parking with Metro Public Works and share permits with teachers. Oversee internal and external logistics for Homeschool Day programming, including coordinating reservations and communication with homeschools, as well as managing internal logistics and resource scheduling. Assist with trainings for educators and volunteers who support school programs, including organizing internal and external logistics, scheduling catering, and facilitating training material preparation. Assist with school programs marketing, including overseeing mailings, managing email lists, and updating school programs areas of countrymusichalloffame.org to ensure information is up to date and functioning properly. Manage applications and logistics for ticketing and transportation subsidy programs, including the Museum’s Arts Access fund and Tennessee Arts Commission’s Student Ticket Subsidy grant program. Assist with budget planning and program projections. Represent the Department at school fairs and events, including preparing, designing, and assembling appropriate activities and materials. Provide logistics support in the Taylor Swift Education Center including set up, tear down, and signage. Support the school programs team and larger Education Department, including leading student groups through the galleries, as requested. Work interdepartmentally to support the Education Department with annual goals. Requirements Minimum Requirements: Associate or bachelor's degree in education, humanities, English, music, museum studies, or related field A minimum of 3 year work history in a museum, school, or similar educational or non-profit environment. Demonstrated knowledge of databases. Strong organizational and time management skills with high attention to detail. Previous experience in a customer service role. Preferred Qualifications: Experience with Tessitura database and Tableau. Familiarity with business operations tools for accounting and contracting. Passion for and knowledge of country music. Proficient in a second language, preferably Spanish. Key Qualifications (Knowledge, Skills & Abilities): Strong project planning, time-management, and organizational skills. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Ability to work with accuracy and close attention to detail. Experience and passion for children and interest in their learning and development. Conditions of Employment: Willingness to work occasional evenings and weekends. Ability to lift 25 lbs. Notes to Applicant: The Country Music Hall of Fame® and Museum is an equal opportunity employer. We respect the varied attributes, characteristics, and perspectives that make each person unique. The museum promotes an environment of respect, communication, and understanding, while actively providing opportunities for all employees of all backgrounds the skills, experience, and information necessary to succeed. The museum does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, childbirth and related medical conditions), national origin, political affiliation, gender identity, sexual orientation, disability, genetic information or characteristics, age, membership in an employee organization, military or veteran status, or other non-merit factor. The Country Music Hall of Fame® and Museum does not tolerate discrimination or harassment based on any of these characteristics. We are a drug-free workplace and an equal opportunity employer that welcomes all qualified candidates to apply for open positions. The Country Music Hall of Fame and Museum is committed to providing a safe and secure environment for its staff and visitors. All offers of employment are subject to and contingent upon the successful completion of a background check and employment verification, including federally mandated E-Verify processes, as required for position. Due to the high volume of applications received for this position, hiring managers will only contact candidates they are interested in scheduling for an interview. Please refrain from calling to inquire about the status of your application. Please upload a resume and cover letter when applying for the position. Applications are only accepted online on our career page: https://www.countrymusichalloffame.org/careers

Responsibilities

The Manager of Administration for Education Programs will provide essential administrative support for the Museum’s school and education programs, overseeing accounting practices, communications, and logistics. This role includes managing scheduling and internal logistics for over 900 school programs serving more than 35,000 participants annually.