Requisition Number:
63362
Location:
Boulder, Colorado
City
Boulder
State
Colorado
Employment Type:
University Staff
Schedule:
Full-Time
Posting Close Date:
22-Apr-2025
Date Posted:
08-Apr-2025

JOB SUMMARY

The Department of Speech, Language, and Hearing Sciences is encouraging applications for the Manager of Finance and Business Operations position! The Manager of Finance and Operations reports directly to the Chair/Director. In this capacity, the position will provide high-level budgetary, financial, policy, and administrative support to the Chair. This position is primarily responsible for oversight and policy related to department operations, including, finance and human resources. This position engages in long-term strategic projects, planning in consultation with the Chair and Associate Chairs in addition to supervising business office staff.
This position will apply knowledge, and interpret principles, rules, regulations, policies, precedents, and other guidelines specific to the College of Arts and Sciences, the University of Colorado Boulder, and the State of Colorado in order to analyze needs, resolve problems, answer questions, and provide information. Advise on technical issues and ensure timely and effective delivery of department, college, and university services to faculty, staff, and student employees. Further, the person in this position must possess excellent communication and organizational skills and have the ability to successfully lead multiple self-directed projects that may, at times, have contending priorities. Thus, the individual in this position must have a strong administrative background and excellent skills in business administration, fiscal and personnel management.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

WHO WE ARE

Located in beautiful Boulder, Colorado, the Department of Speech, Language, and Hearing Sciences offers a broad range of student training in ASL, speech & hearing sciences, clinical practice, and research. SLHS offers an undergraduate major, an undergraduate minor, a master’s degree in Speech Language Pathology, a doctorate of audiology, and a Ph.D. program, among others.

Faculty Personnel Management

• Serve as the administrative manager responsible for, but not limited to, organizing and implementing new faculty orientation, faculty recruitment, faculty promotion, reappointment, tenure, and faculty merit.
• Serve as the primary point of contact for new faculty with respect to university and departmental policies; general payroll questions; in-house travel and research grants; travel authorization and reimbursement; start-up funds; research accounts; faculty computer purchase program; and office space.
• Schedules meetings and compiles information for the departmental Salary Committee for annual merit evaluation of faculty.
• Be responsible for and coordinate academic appointments, re-appointments, promotions, tenure, retention activities, and grievance procedures for department faculty.
• Compiles and organizes information for faculty and senior instructor reappointment, tenure, and promotion.
• Keeps current records of faculty eligibility for sabbatical, reappointment, tenure, and post-tenure review.
• Maintains and disseminates current and accurate versions of departmental faculty rules.
• Conducts faculty elections for reappointment/tenure promotion; hiring; administrative positions; committee positions; and departmental faculty rule changes. Assures that all eligible faculty members are informed of balloting procedures and target dates. Assures security and secrecy of the balloting process as appropriate.
• Monitors faculty progress on submitting Faculty Report of Professional Activities; reminds faculty to submit reports; provides reports and other databases and information as requested to the Salary Committee.
• Serve as liaison for faculty to ensure they are provided the appropriate employment-related offices including the College, Faculty Affairs, Graduate School, HR Service Center, and Employee Services.

Staff Personnel Management and Supervision

• Manage and supervise the department’s Business and Academic support staff ensuring all operational needs are satisfied.
• Responsible for hiring decisions, training, leave approval, performance management, evaluations, and disciplinary actions involving employees.
• Organizes the daily activities of the work unit by prioritizing and monitoring workflow.
• Oversees and is aware of the status of projects/tasks that directly relate to the activities of the work unit.
• Reviews work for accuracy as needed and ensures due dates are met.

Financial Management:

Fiscal Oversight

• Is responsible for the financial operations of the department. Maintains and monitors the following accounts: general fund accounts, auxiliary accounts, grant accounts, sponsored projects, and gift accounts.
• Collaborates and advises the Chair with monthly and yearly budget planning to align spending.
• Provides ad hoc reports from PeopleSoft, Cognos, etc. when requested.
• Evaluate and forecast departmental accounts on an ongoing basis to monitor the resources available for operations and special projects
• Analyze business operations for programmatic and fiscal efficacy and implement changes.

Budget

• Ensure compliance with approved budgets and policies, procedures, rules, and regulations.
• Review and forecast budgets for all accounts to include:
• Working with the chair and associate chairs to plan and forecast funding for instruction
• Working with faculty to plan and forecast income and expenses for research grants and auxiliary operations such as conferences
• Providing status reports to Principal Investigators on all projects held by the individual investigator.
• Manage faculty startup accounts ensuring that they are funded according to the terms of their agreements.
• Monitors gift funds and donor contact, and analyzes and makes projections regarding endowment earnings/losses and spending practices. This position will decide if and when to turn off the reinvestment option and inform the chair.
• Exerting expenditure control and enforcing ethical standards for expenditure of funds; and making budgetary decisions in the chair’s absence.
• Analyzes demand and prepares budget projections for the department instructional fund and manages the related budget.
• Determines actions to protect budgets, resolve deficits, and provide for unexpected or unique expenses. Ensure Department commitments are processed.
• Decides when to open or close new or unused speed types (ST), decides what ST is most appropriate for unusual and unexpected expenses, decides when to transfer budgets, revenues, and expenses to best support the needs of the department.

Expenditures

• Provides revenue and expense tracking, and analysis, and makes recommendations for Undergraduate and Graduate Programs on a regular basis to monitor the resources available for ongoing operations and special projects.
• Provide oversight for all accounting, purchasing, and payroll functions to ensure compliance with approved budgets and policies, procedures, rules, and regulations.
• Authorizes departmental expenditures. Responsible for purchasing, procurement, and buying and contracting. Maintains budget files so that they are accessible and explicable in case of examination or audit by university officials.
• Initiates payroll corrections, manages salary deficits, and runs reports in HRMS and A&S portal as needed.

Relationship Management

• Liaise with related budget offices including the College’s Budget Office, Office of Contract and Grants, HR Service Center Bursars, etc.
• Compile information requested by the campus budget office or others.
• Reviews monthly and yearend statements, authorizes accounts payable vouchers, purchase orders, transfer of funds forms, etc., for the Financial Service Center (FSC) Works with the FSC, authorizes and conducts financial transfers between departmental accounts, and into and out of the department.

Administrative Management

• Advises the chair on departmental procedures and provides background information to departmental administrators and departmental committees that report to the chair.
• Be responsible for a collective procedural, policy, and judgment record/resource in order to provide department continuity.
• Ensure operational needs are met by assessing the strengths and development needs of staff
• Analyze department resources to align with department goals and vision.
• Continually analyze processes, workflow, and operations to improve efficiency, compliance, and outcomes.
• Create an effective operation by promoting collaboration and cross-training among the staff.
• Conduct regular staff meetings.
• Mentor, coach, and ensure professional development opportunities.
• Engage staff in collaborative problem-solving.
• Leads and delegates additional duties as needed to meet department needs.
• Comment on and contribute to university-wide and campus policy as appropriate.
• Collaborate and coordinate with other administrative offices as needed to handle the implementation of new systems or ensure compliance with new policies.