Manager of Operations and Preparator at Columbia College Chicago

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jul, 26

Salary

77991.0

Posted On

15 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Museum operations, Exhibition installation, Staff supervision, Project management, Safety protocols, Facility management, Budget management, Procurement, Vendor coordination, Art handling, Audio-visual technologies, Strategic planning, Analytical thinking, Communication skills, Emergency procedures, Contract negotiation

Industry

Higher Education

Description

Columbia College Chicago is an acclaimed undergraduate and graduate institution that provides a comprehensive education in the arts, communications, and public relations. We constantly aim to reach our full potential as an educational innovator, incubator of new creative practice and generator of real-world success for young creatives. We are in the heart of Chicago, across the street from historic Grant Park, and housed in some of the most iconic buildings in the South Loop. Columbia College Chicago is a private urban institution of approximately 4,000 undergraduate and graduate students, four-year College offering a distinctive curriculum that blends liberal arts, creative and media arts and business is currently searching for a(an) MANAGER OF OPERATIONS AND PREPARATOR. POSITION SUMMARY Under the general direction of the Executive Director, the Manager of Operations and Preparator oversees all operational, technical, and facilities-related functions of the Museum of Contemporary Photography (MoCP). This role ensures the safe, efficient, and mission-aligned execution of exhibitions, public programs, events, and day-to-day museum operations. The position supervises student employees; manages exhibition preparation, installation, and deinstallation; oversees environmental and security conditions; and coordinates operational support for public programs, rentals, and institutional events. The role includes developing and enforcing safety protocols and emergency procedures in alignment with professional museum standards, including American Alliance of Museums (AAM) guidelines. MoCP serves more than 30,000 annual visitors and supports the education of over 4,000 students through exhibitions, publications, and public programs. This role directly contributes to maintaining high standards of care, safety, accessibility, and visitor experience. Flex work options are available. DUTIES & RESPONSIBILITIES Supervise student employees and interns, including hiring, training, scheduling, evaluating, maintaining the Intern and Student Employee Handbook, and processing all timesheets in PeopleSoft. Oversee all exhibition production, including planning, preparation, installation, and deinstallation in collaboration with curators and artists, ensuring safe handling of artworks, equipment, and media in accordance with museum and AAM standards. Lead installation and technical operations, directing installation crews and contractors and managing media installations, custom fabrication, documentation, space scheduling, and procurement of exhibition materials and services. Manage museum facilities and environmental conditions, serving as primary liaison with Columbia College Chicago Security and Building Services to maintain safe, accessible, and well‑functioning public spaces. Develop and enforce safety protocols, emergency procedures, and risk‑mitigation practices for exhibitions, programs, events, and daily operations. Coordinate operational and safety planning for public programs, events, and rentals, including audiovisual needs, staffing, and oversight of vendors and caterers to protect artworks and ensure visitor safety. Oversee storage and handling of non‑collection materials, including off‑site storage, ensuring compliance with environmental, safety, and institutional standards in consultation with the MoCP Registrar. Administer the MoCP Internship Program, establishing and implementing its operational policies and procedures. Support institutional events, including the annual benefit and art auction, overseeing facilities, installations, and event planning to ensure safe, compliant operations. Assist with procurement activities, including processing invoices, purchase orders, and supporting contract negotiations with vendors. Ensure timely processing of payments. Contribute to facility renovation and construction projects by coordinating operational implementation with institutional partners, ensuring safety, accessibility, and continuity of museum operations. Perform other related duties and responsibilities as assigned or required. Bachelor’s in art, art administration, or related field from an accredited institution required, master’s degree preferred. Minimum of five years’ experience in management, or project management, within a nonprofit organization or related field Prior supervisory experience: ability to lead, mentor and develop others. Advanced knowledge of best practices for the care of a photographic collection. Experience with exhibition design, installation, and audio-visual technologies Highly developed analytical thinking, decision making, and prioritization skills. Possess the ability to be Proactive, independent, and dynamic thinker. Excellent organizational skills include the ability to manage a multitude of assignments concurrently, manage budgets and deadlines, and establish priorities. Exceptional communication skills and the confidence to be a thoughtful, authentic listener, and an assertive advocate. Experience supporting procurement or administrative functions, including processing invoices and purchase orders preferred. Familiarity with basic contract terms and assisting in vendor coordination or negotiations a plus. Ability to motivate and lead a team of professionals. Ability to think and solve problems strategically and creatively, advancing the mission of the organization. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee and is subject to change based on the needs of the department and/or college. Position Minimum Annual Salary: $66,187 Position Maximum Annual Salary: $77,991 The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including department budget. At Columbia, we offer a rewarding work environment for our faculty and staff. We take pride in offering competitive benefits with affordable health, dental and vision coverage; flexible spending accounts; commuter benefit program, life, and accidental, death & dismemberment coverage; paid and unpaid leave options; work/life benefits; educational assistance programs; and retirement and financial planning benefits. Click here for more information. We invite you to join our talented faculty and staff and become part of our collective aspiration to ensure Columbia prepares students for success in their creative fields through innovation, engagement, and real-world experiences. ADDITIONAL INFORMATION Position subject to a background screening This is a union position This is a full-time position This position is overtime ineligible Qualified candidates of all backgrounds are encouraged to apply. Columbia College Chicago is an equal opportunity employer and complies with all local, state, and federal laws and regulations concerning civil rights. The college does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability, protected veteran status, genetic information, or other protected classes under the law.

Responsibilities

The Manager of Operations and Preparator oversees all operational, technical, and facilities-related functions of the Museum of Contemporary Photography. This includes supervising student employees, managing exhibition installations, and ensuring safety and accessibility standards are met.