DEPARTMENT:

Facilities Management
UMBC’s Facilities Management (FM) department strives to provide excellence in planning, design, construction, operations and maintenance of UMBC’s facilities, grounds and utilities. Our staff maintains 70 university buildings on 512 acres of grounds and provides service to nearly 3.7 million gross square feet of space.

POSITION OVERVIEW:

The Manager of Operations and Maintenance Project Controls reports directly to the Director of Operations and Maintenance; the incumbent provides leadership in the strategic oversight of operations and financial coordination for the unit.

REQUIRED MINIMUM QUALIFICATIONS:

• Bachelor’s degree preferably in business, contracting, project management, construction, management or related field.
• Five years of experience in a related field.
• Lead teams of peers or subordinates.
• Demonstrated ability to organize and prioritize multiple projects and programs.
• Exhibits effective communication, both orally and in writing, with internal and external stakeholders.
• Demonstrated experience improving service quality and processes.
• Proficient utilizing WMS software to manage workflows, collect and organize data and project facility service and maintenance needs.
• Strong skills in data analysis, reporting, and judgement-based decision-making.
• Displayed familiarity with building systems and general workplace regulatory compliance.

• Leads the development and oversight of analytical tools and dashboards to evaluate operational data, optimize workflows, and support budget administration.
• Directs the use of systems such as AssetWorks (AiM) and On-call contract logs to track Facilities Management metrics, ensuring data accuracy and cross-shop alignment.
• Manages the full budget cycle for the unit, including planning, forecasting, and analysis of expenditures and revenue.
• Identifies financial discrepancies, recommends strategic adjustments, and ensures timely execution of approved changes in collaboration with O&M leadership.
• Oversees procurement and purchasing operations for the unit. Ensures compliance with applicable regulations, manages account creation and reconciliation through automated systems, and maintains written procedures for all financial and purchasing activities.
• Directs the development, execution, and renewal of On-call service contracts.
• Leads the unit’s participation in RFP processes, scope of work development, and bid evaluations.
• Leads the standardization, documentation, and communication of Facilities management practices.
• Manages internal project coordination and scheduling and ensures alignment of meeting outcomes with the unit’s priorities.
• Administers asset management and preventive maintenance (PM) systems.