Manager, Payroll at Northbay

Fairfield, California, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Apr, 26

Salary

0.0

Posted On

30 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Management, Employee Relations, Compliance, Auditing, Financial Management, Process Improvement, Team Development, Multi-State Payroll, Tax Reporting, Collaboration, Human Resources, Customer Service, Technology Utilization, Performance Improvement, Regulatory Knowledge, Workflow Management

Industry

Hospitals and Health Care

Description

The payroll manager carries out the strategy and vision for Payroll supporting NorthBay Healthcare’s strategic plan, quality commitment, and values, while complying with the system’s policies / procedures and all applicable laws and standards. The manager is responsible and accountable for overall management of payroll staff and processes which includes assessing, planning, implementing, auditing and evaluating all aspects of services delivered; ensuring timely payroll, quality programs and a level of customer service that strives to exceed internal and external customer expectations. The manager develops and mentors a high-performing team for all areas of responsibility through the practice of excellent employee relations, attention to employee needs (including fostering effective working relationships training, developing/coaching and evaluating), performance improvement initiatives, a collaborative environment, and initiating personnel actions, when necessary, in accordance with Human Resource policies and organization philosophy. The manager ensures financial viability by managing expenses with attention to cost management and productivity in assigned cost center. The manager schedules and maintains proper workflow and produces timely and accurate weekly payroll, multi-state and federal tax reporting at required intervals and related reports for NorthBay Healthcare Corporation and its affiliates. The manager is responsible for payroll software systems, maintaining upgrades and network connectivity. The manager will act as liaison with Information Services to maintain proper system environment. The manager coordinates the services through leadership and collaboration with colleagues throughout the System and is responsible for carrying out assignments in a manner to assure success in financial management, human resources management, leadership, quality and operational management objectives. The manager participates in program development, unit performance improvement and professional development to stay abreast of all laws and regulations to keep the organization in compliance and avoid undue risks. The manager consistently demonstrates the core values of NorthBay Healthcare System and serves as a role model to other employees. PRIMARY JOB DUTIES Manages, develops and assists Payroll staff. Encourages professional development in collaborative environment. Demonstrates current knowledge required to administer payroll and comply with multi-state and federal reporting requirements. Plans and implements all payroll processes and practices, including regular audits, and assures compliance with Federal and State wage and hour law. In conjunction with the VP, Controller, translates knowledge of payroll professional and regulatory standards to policies, practices, and procedures and maintains for current changes. Schedules and maintains proper workflow and produces timely and accurate weekly payroll and related reports for NorthBay Health. Maintains and promotes quality service and best practice. Analyzes the payroll systems and processes for the purpose of assessing opportunities to improve processes / gain efficiencies, accuracy of compensation practices and calculations and providing accurate information for reporting on an ongoing basis. Maintains compliance with regulatory agency requirements. Meet all internal and external payroll processing and reporting deadlines. Maintains required current and historical payroll and employee benefit records as outlined by the California Association of Hospitals and NorthBay’s records retention guidelines. Acts as a resource to other departments for education and information in area of expertise. Manages system compliance with payroll practices, including regular audits and compliance with Federal and State wage and hour law. Coordinates the audit and storage process of all timesheets and payroll/personnel request forms submitted to maintain consistent application of current hospital policies and procedures. Notifies Administration in writing of any exceptions to policy that have been submitted for processing. Provides required documentation and assistance to auditors. Keeps Finance leadership informed regarding level of service being provided and level of employee satisfaction. Responsible for the payroll software systems, maintaining upgrades and network connectivity. Acts as liaison with Human Resources and Information Technology to maintain proper system environment, collaborate on processes and procedures and implement system infrastructure required to optimize utilization of technology throughout the organization. Assists Finance management with other duties as assigned to meet business needs At NorthBay Health, we are guided by our values: Nurturing Care; Own It; Respect; Build Trust; and Hardwire Excellence. These principles lead us to our TRUE NORTH and inspire us to provide exceptional care. These values serve as the foundation of everything we do, guiding us to deliver individualized care with integrity and accountability. We are committed to fostering a culture of collaboration, where every team member is valued and empowered to contribute their best to the health and well-being of those we serve. This is an exciting time to join NorthBay Health. As an independent, nonprofit health system north of the San Francisco Bay Area, in the Napa/Solano Region, we are expanding our footprint across Solano, Yolo, and Napa counties to meet the evolving needs of our communities. With two acute-care hospitals—including a Level II Trauma Center and a modern maternity unit with a Level III Neonatal Intensive Care Unit (NICU)—along with a comprehensive cancer center, multiple urgent care facilities, and a growing network of primary and specialty clinics, we are investing in the future of care across the region. NorthBay Health we are home to advanced clinical programs and nationally recognized cardiovascular, neuroscience, and orthopedic services, as well as comprehensive surgical and outpatient specialties. Our commitment to excellence is reflected in our Magnet with Distinction designation for nursing (one of only 12 organizations nationwide) and recognition from U.S. News & World Report as “High Performing” in multiple clinical areas, including maternity care, heart failure, and stroke. NorthBay Medical Center has earned the High Performing designation in maternity care for four consecutive years. As the only locally governed health system in the region, we remain deeply rooted in our communities while growing into a trusted regional healthcare leader. If you are seeking meaningful work, collaborative teams, and the opportunity to help shape the future of healthcare in Northern California, you will find it at NorthBay Health. Join us with our commitment to excellence, to achieve our vision to be the trusted healthcare partner of choice for the communities we serve. To learn more about NorthBay Health's benefits, diversity statement and community please visit https://www.northbay.org/careers/

Responsibilities

The Payroll Manager is responsible for managing payroll staff and processes, ensuring timely payroll and compliance with laws and standards. They also develop a high-performing team and collaborate with other departments to maintain effective payroll operations.