WHO WE ARE

Mattamy Homes is the largest family-owned homebuilder in North America, with 40-plus years of history across Canada and the United States. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In Canada, our communities stretch across the Greater Toronto Area as well as in Ottawa, Calgary and Edmonton.

WHAT YOU’LL DO

• Completes data entry and legal/ pricing inspection of all incoming offers and amendments, with precise allocation of product codes and costs. Includes monitoring closing dates and specific clauses and schedules within each agreement
• Creates and distributes necessary legal closing documents: HST rebates, Statement of Adjustments, and TARION enrollments for individual units
• Inputs closing costs and balance ledger sheets before closing (deposits and upgrades) and determines amounts to credit/ debit
• Addresses and resolves issues raised by purchasers and lawyers in regards to construction, taxes andStatement of Adjustments
• Point of contact for all internal questions from various departments within the division related to the agreements
• Responsible for banking and accounts receivable to ensure all owing monies are paid
• Final approval of sales commission invoicing (purchase price & lot premiums)
• Responsible to make decisions related to purchaser requested closing delays and related administrative fees
• Approves allowable legal changes to Agreements of Purchase & Sale
• Identifies and acts on opportunities to improve/streamline current processes, including mentoring of Sales & Closing Coordinators in other divisions as required.
• Responds to telephone/email inquiries and communication with external entities : lawyers, auditors, TARION and purchasers
• Processes necessary TARION Vendor/ Builder requirements. Includes: yearly renewals and enrollments for new projects/ phases and Deposit Trust Agreements for condominiums
• Provides weekly closing notification to utility companies
• Prepares cheque requisitions for refunds of cancelled deals
• General administration (filing, creating files, photocopying, scanning, faxes and mail)

What you bring

• Completion of college diploma required, preferably in Office or Business Administration
• Legal background in real estate or residential planning an asset
• Minimum 3-5 years of experience of relevant in the Sales & Closing Coordinator role
• Must be detailed and thorough in execution of work
• Excellent communication skills, particularly the ability to prepare professional letters
• Highly organized with the ability to multi-task
• General knowledge of the construction process and TARION guidelines
• Basic Accounting knowledge/experience an asset
• Demonstrated proficiency and speed in Word and Excel