Manager Scheduling Operations - Western Zone at Nova Scotia Health and IWK Health

Camp Aldershot, Nova Scotia, Canada -

Full Time

Start Date

Immediate

Expiry Date

18 Oct, 26

Salary

128018.0

Posted On

20 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Staff Scheduling, Human Resources, Leadership, Project Management, Change Management, Critical Thinking, Problem Solving, Time Management, Interpersonal Skills, Communication, MS Office, HR Information Systems, Collective Agreement Interpretation, Resource Management, Adult Education Principles, Confidentiality

Industry

Hospitals and Health Care

Description

Click here to apply as an internal applicant. Req ID: 224061Location: Western Zone, Chipman Facility Department: PS Staff Scheduling WZType of Employment: Permanent Hourly FT (100%) x 1 Union: MGMT/NON-Union Management/Non Union PositionPosting Closing Date: 31-Jul-26About the Opportunity Reporting to the Director, Scheduling Operations, the Scheduling Operations Manager is responsible for the day-to-day operations of a centralized staff scheduling team that delivers high quality schedule planning and building, timekeeping, and shift filling of immediate and long-term needs. Essential components of this position include a high degree of exercise in decision-making, creativity, interpersonal skills, professional development, communication, relationship-building, change management, and resource management, so as to provide effective leadership for continuous quality improvements in staff scheduling and employee & patient safety. The manager requires the ability to implement, manage, and audit regular changes to processes that evolve out of upgrades for scheduling software or databases that host live schedules, as well as changes in the collective agreements that impact the rules to scheduling and timekeeping for all areas that they support. The Scheduling Operations Manager is a creative and motivated self-starter, a confident and innovative problem-solver able to combine a knowledge of the current scheduling processes and collective agreement standards that are in place with the needs of the operational units/areas that their office supports. This role requires the ability to build key relationships with the managers of units/areas that they support, Human Resources Teams, Labour Relations, and the Integrated Scheduling Service. The Scheduling Operations Manager is the primary contact for their regular staff (clerks, schedulers, team leaders and assistant manager), as well as a secondary contact for the services they provide to Unit Managers, Payroll, Benefits, IT and HR/Labour/People Services leaders. About You We would love to hear from you if you have the following: Baccalaureate degree in a related field such as Business Administration or Education preferred, education and experience to be considered. 5 years experience in staff scheduling / Human Resources with knowledge of collective agreements 3 years of formal leadership Knowledge of the environment, staffing practices, and time reporting processes preferred Project Management and or Change Management an asset Experience with scheduling and or HR software Demonstrated planning, organizing, prioritizing and time management skills Demonstrated ability to communicate effectively both orally and in writing Demonstrated interpersonal skills including ability to work as a team member and ability to foster collaborative relationships Demonstrated ability to apply critical thinking, synthesize information, problem solve and utilize good judgment in decision making Demonstrated ability to maintain confidentiality; recognize sensitive issues and respond appropriately. Demonstrated commitment to ongoing learning and professional development. Knowledge of adult education and learning principles Proficiency in MS Office (Word, Access, Excel, PowerPoint), MS Internet Explorer, Outlook, and human resources information systems. Competencies in other languages preferred, French an asset Please ensure your resume is up to date and includes all relevant education, experience, training, and certificationsHours Permanent full-time position; 75 hours biweekly Home work site; location to be determined based on the successful applicant Travel to various sites may be required Compensation and Benefits Pay Scale Type: ManagementBand: 6Hourly Rate: $53.59 - $65.65Annual Salary: $104,501 - $128,018Successful candidates may be eligible for a comprehensive henefits package, which includes health, dental, and travel insurance; long-term disability and life insurance coverage; and a defined benefit pension plan. Additional wellness, development and employee support programs may also be available.What You'll Love About Nova Scotia Health Nova Scotia Health is more than the province's largest provider of health services; we're a team driven by excellence in health, healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic Canada. From vibrant city life to scenic coastal communities, Nova Scotia offers a lifestyle as rewarding as the work itself. At Nova Scotia Health, you'll find meaningful career opportunities, supportive teams and the work-life balance to enjoy everything our beautiful province has to offer. Join us and discover why so many people are choosing to call Nova Scotia home. Once You've Applied Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

Responsibilities

The Scheduling Operations Manager oversees the day-to-day operations of a centralized staff scheduling team, focusing on planning, timekeeping, and shift filling. The role involves implementing process changes due to software upgrades or collective agreement updates while maintaining relationships with HR and unit managers.