Manager - Stakeholder Management at Aecom USA

Riyadh, Riyadh Region, Saudi Arabia -

Full Time

Start Date

Immediate

Expiry Date

21 Apr, 26

Salary

0.0

Posted On

21 Jan, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Stakeholder Management, Authority Compliance, Communication, Organizational Skills, Planning Skills, Interface Coordination, Problem-Solving, Risk Mitigation, Report Writing, Documentation Control, Negotiation, Conflict Resolution, Cultural Awareness, Relationship Building, Design Coordination, Authority Approvals

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description The Interface & AoR Manager ensures that all design work aligns with the requirements of relevant KSA government authorities, utilities, municipalities, regulators, and special jurisdictions. They act as the single point of accountability for managing authority approvals pathways, securing external information and access, coordinating with multiple stakeholders, and ensuring requirements are fully integrated into the design schedule. The role requires exceptional communication, coordination, and stakeholder management skills, bridging designers, client teams, authorities, and third-party entities to avoid delays, conflicts, and redesign. Qualifications & experience Bachelor’s degree in Engineering, Architecture, or Construction Management. 8–15 years experience in design coordination, authority approvals, and stakeholder management in KSA or GCC. Strong understanding of KSA regulations including: Saudi Building Code (SBC) Civil Defense requirements Municipal/Amana permit processes Utility company protocols (SEC, NWC, STC, etc.) Proven track record managing multi-disciplinary design teams and complex approvals. Experience with major development projects (e.g., giga-projects, large infrastructure, mixed-use developments). Excellent verbal and written communication skills in English (Arabic is a strong advantage). Proficient with CDE systems (Aconex, ACC, SharePoint). Key Competencies Exceptional communication & stakeholder management Authority compliance expertise Strong organisational and planning skills Interface coordination Problem-solving & risk mitigation Report writing & documentation control Negotiation & conflict resolution Cultural awareness and relationship building within KSA authority ecosystems Authority Liaison & Compliance Management Act as the primary liaison with relevant KSA authorities such as: MOMRAH, Amana, Civil Defense, SEC, NWC, SWCC, MOT, Royal Commission bodies, SEVEN, MODON, RCJY, airports, telecom providers, and special economic zones. Establish and maintain a full Authority Matrix outlining requirements, submission pathways, timelines, and dependencies. Interpret authority guidelines, codes, and standards and ensure the design team is fully aware of all applicable regulations. Ensure all design packages are aligned with Saudi Building Code (SBC) and other mandatory local authority regulations. 2. Interface Management Across Disciplines & Stakeholders Coordinate multi-disciplinary interface points between architecture, structure, MEP, utilities, roads, infrastructure, landscape, BIM, and external agencies. Lead cross-functional Interface Management Workshops to address clashes, dependencies, and information gaps. Maintain and update the Interface Register, capturing all external touchpoints, required inputs, and resolution deadlines. Ensure designers receive timely site data, surveys, load data, utility corridor details, connection points, and authority feedback. 3. Schedule & Submission Control Create a complete Authority Submission Schedule, fully integrated with the master design program. Track key milestones including: Permit submissions NOCs Preliminary approvals Final approvals Utility connection agreements Highlight risks to the design manager and client early, providing mitigation actions and revised timelines. Ensure designs are prepared in the correct format and level of detail required at each authority stage. 4. Client Engagement & Reporting Advise the client on required engagements, expected authority reviews, and decisions needed at each design stage. Prepare weekly and monthly Authority & Interface Status Reports, highlighting: Required submissions Outstanding actions Risks and blockers Achieved approvals/NOCs Communicate complex authority requirements in clear, actionable terms for non-technical stakeholders. 5. Document & Information Management Ensure all authority communications, minutes, and approvals are formally recorded in the CDE (Aconex, SharePoint, or equivalent). Manage version control for authority comments and ensure designers incorporate feedback into revised submissions. Maintain a clear audit trail of all interactions, decisions, and approvals. 6. Risk Identification & Mitigation Identify approval risks early (e.g., incomplete information, unclear authority requirements, conflicting standards). Develop mitigation plans in coordination with the PM and design team. Monitor long-lead authority processes (e.g., power connections, environmental permits, traffic approvals). 7. Cross-Functional Collaboration Work closely with: Design Leads (discipline heads) BIM Manager (for digital submissions) Planning Manager (for schedule alignment) QS/Commercial (for authority fees and cost impacts) Client PMO (for strategy and escalation) Additional Information About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. State/Province: Riyadh Business Group: DCS Legal Entity: AECOM MIDDLE EAST LIMITED DUBAI BRANCH Business Line: B&P - Buildings & Places Work Location Model: On-Site Operating Group: International Primary Location: KSA - Riyadh, SA - The Business Gate

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Responsibilities

The Manager - Stakeholder Management ensures that all design work aligns with KSA government authority requirements and acts as the single point of accountability for managing authority approvals. This role involves coordinating with multiple stakeholders to avoid delays and conflicts in the design process.