Job Title: Mandarin / English People Assistant – Manchester
Contract Type: Full-time Permanent Contract
Working Hours: Monday to Friday (09:00- 17:30)
Location: Manchester (onsite)
Salary: £25,000 per annum

REQUIRED KNOWLEDGE AND EXPERIENCE:

• Have a degree in HR and/or CIPD level 5 equivalent or above or have been working at a similar level
• Have sound HR knowledge and be able to demonstrate proven experience in HR administration
• Experience in a fast-paced and constantly changing work environment
• Experience in writing HR documents and policies
• Previous administration experience would be beneficial
• Excellent communication skills
• Excellent verbal and written skills in both English and Mandarin
• Computer Literate, experienced in the use of Microsoft applications, in particular Microsoft excel
• Attention to detail is essential
• The candidate must have, at the start of employment, permission to work full-time in the UK

Recruitment

• Be responsible for managing the entire recruitment cycle. Coordinate and manage recruitment activities to ensure vacancies are filled in line with agreed timescales.
• Collaborate with line manager and hiring managers to identify hiring needs. Execute recruitment plans.
• Develop a pool of qualified candidates in advance of need.
• Work with hiring manager to design and job descriptions continuously.
• Consistently review and improve on the use of recruitment channels as well as recruitment processes.
• Continuously develop employer’s online presence on company’s careers pages, social media platforms and job boards, etc.
• Conduct regular salary benchmarking research and generate reports accordingly.
• Attend job fairs when needed

Administration
Manage and maintain personnel files and HR records both online and offline, and ensure them to be complete, accurate and up-to-date.
Take responsibility of the onboarding, internal transfer and leaving processes; provide guidance to ensure the smooth running of these processes. Assist with organizing regular new joiner induction meetings and probation seminars.
Ensure all HR files and records to be compliant with UKVI requirements such as RTW checks, record keeping standard for work visa holders. Assist in performing work visa sponsors’ duties.
Issue HR documents such as employment contracts, HR letters of changes of T&Cs, employment letters, responses to reference request, and so on.
Maintain End of Month records accurately and keep Finance team updated on time.

Recruitment

• Be responsible for managing the entire recruitment cycle. Coordinate and manage recruitment activities to ensure vacancies are filled in line with agreed timescales.
• Collaborate with line manager and hiring managers to identify hiring needs. Execute recruitment plans.
• Develop a pool of qualified candidates in advance of need.
• Work with hiring manager to design and job descriptions continuously.
• Consistently review and improve on the use of recruitment channels as well as recruitment processes.
• Continuously develop employer’s online presence on company’s careers pages, social media platforms and job boards, etc.
• Conduct regular salary benchmarking research and generate reports accordingly.
• Attend job fairs when needed.

Attendance Management

• Involve in formulating internal attendance policy.
• Process relevant enquiries and provide advice on relevant policies and procedures.

Others

• Provide full administrative support to other HR areas including but not limited to performance management, training & development, compensation management, company culture, employment law & employee relations management, etc.
• Be responsible for internal monthly HR newsletter.
• Process employee queries with excellent level of customer service.
• Undertake/be responsible any other HR related work/projects as required.