Manufacturing Office Administrator at Advance Storage Products

Salt Lake City, Utah, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Jul, 26

Salary

0.0

Posted On

25 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Clerical tasks, Human resources support, Inventory management, MS Office, CSI software, Communication, Interpersonal skills, Organizational skills, Time management, Attention to detail, Data entry, Scheduling, Safety compliance, Bilingual

Industry

Logistics;Transportation;Supply Chain and Storage

Description

Established in 1958, Advance Storage Products is the country's leading manufacturer of pushback systems, producing nearly half of all systems sold in the US.  Advance's LoPro Pushback racking solution is recognized as the "gold standard" for ease of installation, ease of operation, quality and durability. Our warehouse pallet racking solutions are used in major installations for many Fortune 500 companies. ROLE: Under general supervision, perform a wide variety of administrative duties to provide an organized, orderly and safe environment. The Manufacturing Office Administrator will coordinate office activities and operations while providing clerical and administrative support to plant and human resource management, ensuring all safety requirements are met, and working closely with manufacturing team to encourage continuous improvements and lean practices. RESPONSIBILITIES: * Maintain front office, phones, mail, and greet all incoming customers, including the general public. * Print and distribute all weekly schedules and travelers * Fix production label errors as needed * Maintain inventory of office supplies and submit written requests for supplies to Purchasing department * Print and distribute Safety Alerts * Update paint counts accurately using CSI and paint department reports * Assist the Purchasing Agent by receiving invoices & entering CIs as needed * Create scanning tags for steel, sheet steel, and other parts as needed * Update steel tags in CSI by gathering used tags and ensuring inventory is reported correctly * Provide human resource support to plant management recruiting assisting potential candidates through the selection and screening processes * Implement thorough on-boarding and off-boarding for new hires and separations in accordance with corporate on-boarding procedures. * Assist with the review and processing of temporary employees’ timecards * File, organize and maintain team member documents within the company HRIS. * Develop and maintain knowledge of corporate policies and reporting systems * Handle employment-related inquiries from applicants and team members, referring complex and/or sensitive matters to the appropriate managers. * Performs other duties as assigned ACCOUNTABILITIES: * Quality support is provided for budgeting and bookkeeping procedures, to include other projects assigned by Plant Management. * Daily efficiency tracking in maintained through professional communication with the production supervisors * Live Advance’s core values and behaviors * Adherence to all safety protocols MINIMUM EDUCATION REQUIREMENTS: * High School Diploma or equivalent * Associates Degree in a related field or relevant certification in office administration preferred MINIMUM EXPERIENCE REQUIREMENTS: * Three (3) to five (5) years of administrative and clerical experience required, preferably in a manufacturing environment with a working knowledge of standard office administration procedures and basic accounting principles. * One (1) to three (3) years of experience supporting Human Resources (personnel activity) CRITICAL SKILLS REQUIRED: * Bilingual or high verbal/written proficiency in both English and Spanish languages preferred * Outstanding communication and interpersonal abilities * Ability to maintain good attendance * Excellent knowledge of MS office and plant management software CSI (CSI upon training) * Excellent organizational skills and attention to detail * Excellent time management skills with a proven ability to meet deadlines * Ability to work in a fast-paced and at times stressful manufacturing environment * Ability to act with integrity, professionalism, and confidentiality. PHYSICAL REQUIREMENTS: The work environment characteristics and associated physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. * Prolonged periods of sitting at a desk and working on a computer. * Must be able to lift 25 pounds at times. * Must be able to access and navigate each department at the organization’s facilities.

Responsibilities

The Manufacturing Office Administrator coordinates daily office operations, provides clerical support to plant and HR management, and ensures safety protocols are followed. They are responsible for inventory tracking, production scheduling, and assisting with the recruitment and onboarding of new hires.