Marina Administrative Manager at Suntex Marina Investors, LLC

Discovery Bay, California, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jun, 26

Salary

0.0

Posted On

07 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial Record Keeping, Customer Service, Communication, Organization, Time Management, Bookkeeping, Office Management, Data Processing, Reconciliation, Accounts Payable, Month End Close, Deposit Processing, Human Resources Collaboration, Contract Tracking, Insurance Tracking

Industry

Maritime Transportation

Description

JOB POSTING JOB TITLE: Marina Admin Manager DEPARTMENT: Administration REPORTS TO: General Manager POSITION PURPOSE: The Marina Administrative Manager is the liaison between the Property, Accounting, and Operations, and is critical in maintaining accurate financial records at the properties. The Marina Administrative Manager must be able to work collaboratively with the General Manager at the Property and the Regional Controller and is responsible for organizing all revenue and accounts payable data which feeds into the Company’s accounting system. The Marina Administrative Manager is an excellent communicator and provides the highest level of customer service in a friendly, helpful manner while remaining practical, efficient, and accurate, and thus is a consistent onsite presence at marina properties. The Marina Administrative Manager projects a professional company image through all types of interaction and is able to seamlessly work in a fast-paced environment under pressure while juggling time sensitive tasks. DUTIES AND RESPONSIBILITIES: 1. Provides timely and accurate assistant with processing and confirming all components of the monthly financial statement to ensure a timely month end close 2. Oversees the processing and reconciling of daily deposits (ACH, cash, credit card, and checks) 3. Collaborate with the company’s Human Resources department to ensure accurate and timely hiring, onboarding, promotions, employee changes, and terminations 4. Assist with the tracking, updating, and collection of all contracts, insurance, and registration as requested EDUCATION AND EXPERIENCE: 1. Associates’ Degree preferred 2. Must have a minimum of five years’ experience proven in progressive office management and/or bookkeeping responsibilities 3. Must be able to proficiently speak, read, write, and understand English fluently 4. Must be available for 24-hour telephone contact for emergency response WORKING CONDITIONS/PHYSICAL REQUIREMENTS: 1. Must be able to independently lift, carry, push, and pull up to thirty (30) pounds 2. Must be able to swim or be willing to wear a personal flotation device in instances of emergency 3. Must be able to perform simple grasping, fine manipulation, and repetitive hand & arm movements frequently, and squeezing & overhead reaching occasionally 4. Must be able to work flexible hours based on the needs of the property to include weekends and holidays as needed. STATEMENT OF PURPOSE This document provides descriptive information about the above Suntex Marinas position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual’s ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Suntex Marinas reserves the right to make changes to this document as deemed necessary without providing advance written notice. Suntex Marinas provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. Suntex Marinas is committed to providing reasonable accommodation for qualified applicants, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act.

Responsibilities

The Marina Administrative Manager acts as the liaison between Property, Accounting, and Operations, focusing on maintaining accurate financial records by organizing revenue and accounts payable data for the accounting system. Key duties include assisting with monthly financial statement processing, overseeing daily deposit reconciliation, collaborating with HR on personnel changes, and tracking essential documents like contracts and insurance.