Responsibilities

Key Tasks and Responsibilities:

• Recruit Licensed Marine crew based on the ship's minimum safe manning provided by the government regulators
• Manage deployments of marine crew to the fleet. Plan crew training and develop and revalidation of certain seafarers' qualifications, such as SOLAS and STCW95 requirements
• Work within defined parameters aabd can make decisions, apply concepts to administrative issues of medium to high complexity
• Responsible for managing the full life cycle of specific HR processes
• Maintain physical or digital employee files
• Prepare and submit tickets to the Global People Services Team for updating of HR system data, including employee personal data, salary changes and promotions, employment details, etc.
• Review and approve employee payroll claims; prepare and submit tickets to the Global People Services Team for HR and payroll system updates
• Act as the point of contact for employees on general, payroll, and timesheet queries and resolve issues through immediate action
• Generate documents such as offer letters, verification of employment, salary, and promotion letters
• Coordinate onboarding and off-boarding processes, which includes conducting orientation sessions, exit interviews, benefit enrollments and exits, and system updates
• Support various HR processes by coordination, and in some cases conducting, of meetings, tracking, and reporting on progress and management of data
• Prepare reports and complex HR metrics
• Support general HR initiatives
• Perform other duties and responsibilities as assigned
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Qualifications

Essential Qualifications and Education:

• Bachelor's degree or diploma in maritime studies, human resources, business administration, or a related field, as well as a certification or license in crewing management, maritime law, or a related field High School Diploma or equivalent
• Minimum of four to six (4 to 6) years administrative experience, with at least three (3) years in an Marine Licensed crewing role
• Excellent communication skills, both written and verbal
• Ability to build good relationships
• Capability to apply discretion and maintain high levels of confidentiality
• Strong sense of urgency and problem-solving skills
• Ability to juggle multiple tasks with superb accuracy
• Proficient in HR Systems, e.g., SAP, Oracle, PeopleSoft, Alfresco, etc.
• Proficient in Microsoft Office - PowerPoint, Excel, Word, and Outlook
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