Marketing Administrative Assistant & Graphic Designer at L&F DISTRIBUTORS LLC

McAllen, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

12 May, 26

Salary

0.0

Posted On

11 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Graphic Design, Adobe Illustrator, Adobe Photoshop, Data Entry, Accounts Payable, Accounts Receivable, Microsoft Excel, Microsoft Dynamics 365, Microsoft Word, Microsoft PowerPoint, Microsoft Teams, Microsoft Outlook, Social Media Management, Press Release Writing, Event Coordination, Time Management, Communication Skills

Industry

Wholesale

Description

Description The Marketing Administrative Assistant & Graphic Designer supports marketing, advertising, corporate events and communications initiatives through a combination of administrative coordination and creative production. This role is responsible for deploying advertising and marketing creative materials, producing high-quality graphic assets, and assisting with general corporate administrative tasks, events, and projects. Key Responsibilities: Coordinate monthly or quarterly with the Senior Director of Marketing and Communications and external media sales partners to distribute approved radio, TV, out-of-home, and digital advertising buys, creative materials, and instructions. Monitor advertising and branded content creative daily, including radio and TV spots, billboard creative, and social media branded content, and order new creative prior to expiration dates. Process and pay advertising invoices monthly by spot-checking broadcast logs, confirming proof of delivery against media buys, logging orders in Workamajig, and processing payments in Microsoft Dynamics 365 in accordance with proper cost accounting standards. Coordinate with the Accounts Receivable department, as needed, to bill supplier partners for marketing co-op programs, including advertising campaigns, event sponsorships, and sampling promotions. Produce graphic content weekly for advertising and marketing campaigns, social media promotion, and corporate events, ensuring compliance with brand and legal guidelines. Monitor social media page activity daily and assist the Digital Marketing team with scheduling approved posts. Assist with media coverage and interview coordination by drafting press releases and media advisories, distributing them to local newsrooms after approval, and coordinating news team coverage as needed. Support other corporate departments by ordering office supplies, making check deposits at local banks, and checking mail at the local USPS post office box. Assist annually with corporate and Stars Scholarship Fund event planning and coordination. Requirements Required Qualifications: 2-3 years of experience in graphic design with strong proficiency in Adobe Illustrator and Photoshop. A portfolio of past graphic design work is required if the candidate advances to the interview stage. 2–3 years of experience in data entry and processing, preferably within Accounts Payable and Accounts Receivable, with adherence to proper cost accounting practices aligned to company financial dimensions Advanced proficiency in Microsoft Excel and other productivity programs, including Dynamics 365, Word, PowerPoint, Teams, and Outlook. Motivated, proactive, and self-initiating problem-solver with strong attention to detail and organizational skills. Excellent time-management skills with the ability to manage multiple tasks and projects simultaneously through completion. Strong written and verbal communication skills. Reliable transportation and a valid, active driver’s license. Preferred Qualifications: Bachelor’s degree in business administration, marketing, mass communication, advertising, public relations, or a related field. 1-3 years of experience assisting with advertising media buying or selling. Prior social media page management experience using Meta Business Suite (Facebook and Instagram), TikTok, YouTube, and LinkedIn. Strong editorial and blog writing skills. Moderate video-editing skills with proficiency in Adobe Premiere Pro for infographic-style videos.

Responsibilities

The Marketing Administrative Assistant & Graphic Designer coordinates marketing initiatives and produces graphic content while managing administrative tasks. This includes monitoring advertising materials, processing invoices, and assisting with corporate events.