We’re looking for a remote Marketing & Administrative Operations Coordinator in the information privacy industry.
Our client has a singular, clear mission – to provide clients with information privacy solutions that meet their business requirements. Whether supporting Healthcare, Government, Technology, or local businesses, they offer a full suite of privacy solutions tailored to client needs and budgets. This is a great opportunity to join a growing, supportive team where employees are valued, encouraged to ask questions, and given the tools to succeed. The role offers long-term growth potential, with the ability to move into a six-figure career path within three years.
The Marketing & Administrative Operations Coordinator will play a key role in supporting sales, marketing, and operations, while also assisting the privacy solutions team. This role is ideal for someone who is efficient, detail-oriented, curious, and open to coaching.

Marketing & Administrative Operations Coordinator responsibilities:

• Support Marketing Manager to maintain and execute marketing calendar and initiatives
• Prepare news updates, announcements, and formatting of marketing materials
• Support sales and marketing efforts, including presentations, templates, and scheduling meetings or calls
• Draft and post content for social media, email marketing, and client communications
• Manage lead responses, client invoicing, contract questions, and update requests
• Organize and maintain digital files, shared drives, and data management systems
• Coordinate logistics for tradeshows, conferences, and events, including collateral, swag, suppliers, and shipping/receiving
• Maintain CRM data, ensuring accuracy and regular clean-up
• Answer incoming calls and direct them to the appropriate department
• Assist subject matter experts and the privacy team in creating resource documents, historical data templates, and LMS presentations
• Assist team members with IT issues, escalating to the external IT provider as needed
• Help prepare simple graphics or source images for marketing posts (if design experience exists)
• Handle ad hoc administrative support as required

The successful candidate has:

• 2–4 years of experience in an administrative, operations, or marketing support role
• Post-secondary education in business, marketing, or a related field (or equivalent experience)
• Strong organizational and multitasking skills with the ability to prioritize effectively
• Comfort with data management, CRM tools, and Microsoft Office Suite/Google Workspace
• Excellent written and verbal communication skills
• A proactive, adaptable, and collaborative approach, with a sense of humor and willingness to ask questions

Compensation and benefits:

• Salary range: $70,000 – $75,000, plus cost-of-living annual raises and performance-based raise
• Comprehensive benefits package (available after 3-month probation)
• 3 weeks’ vacation plus an additional paid week off at Christmas
• Paid half-day Fridays during summer months
• $750 annual wellness bonus
• Growth opportunities

• Support Marketing Manager to maintain and execute marketing calendar and initiatives
• Prepare news updates, announcements, and formatting of marketing materials
• Support sales and marketing efforts, including presentations, templates, and scheduling meetings or calls
• Draft and post content for social media, email marketing, and client communications
• Manage lead responses, client invoicing, contract questions, and update requests
• Organize and maintain digital files, shared drives, and data management systems
• Coordinate logistics for tradeshows, conferences, and events, including collateral, swag, suppliers, and shipping/receiving
• Maintain CRM data, ensuring accuracy and regular clean-up
• Answer incoming calls and direct them to the appropriate department
• Assist subject matter experts and the privacy team in creating resource documents, historical data templates, and LMS presentations
• Assist team members with IT issues, escalating to the external IT provider as needed
• Help prepare simple graphics or source images for marketing posts (if design experience exists)
• Handle ad hoc administrative support as require