Marketing Coordinator at AAAS

, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Oct, 26

Salary

55000.0

Posted On

16 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Email Marketing, Project Management, CRM Management, Event Coordination, HTML Email Creation, Marketing Analytics, Social Media Marketing, Lead Generation, Budget Tracking, Stakeholder Collaboration, Webinar Logistics, Content Quality Assurance, Microsoft Office, Campaign Reporting, Administrative Support, Digital Marketing

Industry

Non-profit Organizations

Description

AAAS is seeking a Marketing Coordinator to join our Office of Publishing! The Marketing Coordinator provides day-to-day marketing, administrative and project support for the Marketing and Advertising team, helping execute campaigns, coordinate conferences and events, maintain marketing assets, and track campaign performance. This role works closely with marketing, sales, editorial, and external vendors to ensure projects are completed accurately and on schedule. The Marketing Coordinator plays a key role in supporting marketing initiatives that increase awareness, engagement, and revenue across the organization's publishing programs. Help us ignite the next era of science. What You’ll Do * Support the execution of integrated marketing campaigns across Advertising, Custom Publishing, and other publishing programs by coordinating projects, managing marketing assets, and ensuring campaigns are delivered accurately and on schedule. * Execute HTML email creation, scheduling, deployment, and reporting for multiple marketing campaigns, while supporting broader digital marketing initiatives, including social media efforts that drive website traffic, lead generation, and business development. * Manage conference, exhibition, and event logistics, including inventory, shipping, exhibition materials, booth staffing, travel arrangements, and promotional assets for annual conferences and industry events. * Develop and maintain marketing project timelines using project management software, proactively monitor project progress, communicate priorities and deadlines, identify potential issues, and support timely decision-making to keep projects on schedule. * Maintain accurate customer, prospect, lead, and campaign information within the CRM to support lead generation, campaign attribution, and sales follow-up activities. * Monitor marketing performance and maintain dashboards and recurring reports on campaign effectiveness, lead generation, webinars, conferences, and other key business metrics to support marketing and sales decision-making. * Assist with webinar logistics, registrations, promotional communications, and post-event reporting. * Oversee the production, quality assurance, distribution, and organization of marketing collateral, campaign assets, and project documentation. * Schedule and manage insertion orders for internal and external advertising and marketing campaigns. * Collaborate with marketing, sales, editorial, external vendors, and other stakeholders to gather marketing assets, communicate priorities and deadlines, and ensure marketing initiatives are completed accurately and on schedule. * Manage multiple concurrent projects, adjusting priorities as business needs evolve in a fast-paced environment. * Provide administrative, operational, and project support for departmental initiatives and special projects as assigned. Minimum Qualifications * Bachelor's degree in marketing, communications, business, or a related field, or an equivalent combination of education and experience. * One to three years of experience in marketing, communications, or a related field. * Experience supporting email marketing campaigns; familiarity with HTML email platforms preferred. * Strong organizational skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. * Excellent written and verbal communication skills. * Experience coordinating projects, events, or conferences preferred. * Strong attention to detail and commitment to producing accurate, high-quality work. * Proficiency with Microsoft Office and experience using CRM, marketing automation, and/or project management software preferred. * Ability to analyze marketing campaign performance, prepare reports, and interpret key metrics to support business decisions. * Experience using CRM platforms to support sales, marketing, lead management, and campaign tracking preferred. * Ability to work collaboratively with colleagues across multiple departments, locations, and time zones. * Willingness and ability to travel to national and international conferences, trade shows, and company events. Application Process Submit a resume and cover letter outlining qualifications and interest in the position by August 17, 2026. Applications are reviewed on a rolling basis. A Recruiter will contact you with next steps if you are selected for an interview. AAAS is aware of fraudulent messages from individuals and entities falsely claiming to represent our organization. Please note that all official recruitment communications will come from an @aaas.org email address, and all open positions are posted on our Careers page (aaas.org/careers). AAAS will never ask applicants to provide payment, financial information including credit card numbers, or Social Security numbers during the hiring process via an email. If you receive an email claiming to be from AAAS that looks suspicious, do not click on any links or open any attachments. Instead, please contact us at jobs@aaas.org [jobs@aaas.org] before responding or sharing any personal information. The anticipated initial rate of compensation for this position is between $52,000 – $55,000 per year. AAAS currently provides the following benefits for this position: paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, and life insurance, each subject to the terms of the applicable program. Additional benefits may apply. Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of AAAS and will be based on a variety of factors, including years of experience, depth of experience, and other relevant factors. AAAS reserves the right to amend or modify its employment benefits and compensation structure at any time. AAAS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other protected category. AAAS uses E-Verify to confirm the employment eligibility of all newly hired employees. Search Firm and Employment Agency Disclaimer The American Association for the Advancement of Science (AAAS) does not accept unsolicited agency resumes. Any unsolicited resumes sent to AAAS from a third party, such as an agency, including unsolicited resumes sent to an AAAS mailing address, fax machine or email address, directly to AAAS employees, or to the AAAS resume database will be considered AAAS property. Verbal or written communications from any employee of AAAS shall not be considered binding obligations. AAAS Human Resources is the only AAAS representative authorized by AAAS enter into any employment agreements with any third party. AAAS will not pay a fee for any placement resulting from the receipt of an unsolicited resume. #LI-Hybrid

Responsibilities

The Marketing Coordinator provides administrative and project support for the Marketing and Advertising team to execute integrated campaigns and coordinate events. Key duties include managing HTML emails, tracking campaign performance via CRM, and overseeing logistics for conferences and webinars.