CONTRACT POSITION OFFER: MARKETING & ADMIN COORDINATOR

Company: Kefalas Commercial Real Estate (operating under Pemberton Holmes)
Location: Remote – Vancouver Island preferred
Start Date: Between August 17–30, 2025

POSITION OVERVIEW

Kefalas Commercial Real Estate is seeking a reliable, detail-oriented, and proactive individual to join our team in a contract position as Marketing & Admin Coordinator. This is a dynamic and varied role combining administrative coordination, digital marketing oversight, appointment setting, and CRM management. You will help manage systems and marketing processes that support a growing commercial real estate and business brokerage practice serving Vancouver Island and Calgary.

Key Responsibilities1. Marketing & Content Oversight

• Coordinate and supervise a freelance digital marketing contractor for tasks beyond your capacity (e.g., advanced design, ad creation, web updates).
• Review and approve the contractor’s work to ensure quality and alignment with company standards.
• Manage monthly e-newsletter production, including:
• Up to 6 property or business listings (Just Listed, Sold, For Lease, Wanted).
• A blog post or update.
• Market statistics and embedded lead capture forms.
• Assist in creation and coordination of:
• Listing flyers (1–2 pages), brochures, and mailers.
• Listing videos and short-form content (e.g., Instagram Reels).
• Social media posts across LinkedIn, Instagram, Facebook, and YouTube.

1. Administrative Support

• Upload and manage property and business listings on:
• Matrix
• Skyslope
• LoopNet
• Spacelist
• Venture Connect
• Organize mail-outs including address label creation and coordinating print orders.
• Book and manage professional photography and video services.
• Regularly update website content and imagery in line with our commercial real estate focus.

1. CRM & Client Communication

• Maintain CRM with up-to-date contact records, lead status, and client notes.
• Track leads through the sales pipeline and monitor engagement.
• Coordinate quarterly mailings and digital flyers.
• Manage and segment email lists for targeted campaigns.

1. Appointment Setting & Referral Development

• Set appointments with:
• Business or property owners interested in selling or leasing.
• Referral partners open to sending qualified leads.
• Earn a bonus per qualified appointment set with either group.
• Maintain consistent follow-up and tracking of referral partner activity.

QUALIFICATIONS

• Experience or strong interest in marketing, administration, or real estate preferred.
• Excellent communication, organizational, and time management skills.
• Ability to supervise and manage third-party contractors effectively.
• Basic design, tech, and copywriting skills (Canva, email platforms, social media).
• Familiarity with CRM software, email marketing tools, and real estate listing platforms is a strong asset.
• Self-starter who is proactive, reliable, and able to work independently from a remote location.

COMPENSATION

• Starting Rate: $20 to $25/hour (contract)
• Raises:
• +$1.00 to $2.50/hour every 3 months until reaching $30/hour
• After reaching $30/hour: Annual raise of 3.5%
• Bonus Structure:
• $25 to $150 per qualified appointment with:
• A business/property seller or landlord seeking a valuation or considering a listing.
• A referral partner who formally agrees to refer our services.

• Coordinate and supervise a freelance digital marketing contractor for tasks beyond your capacity (e.g., advanced design, ad creation, web updates).
• Review and approve the contractor’s work to ensure quality and alignment with company standards.
• Manage monthly e-newsletter production, including:
• Up to 6 property or business listings (Just Listed, Sold, For Lease, Wanted).
• A blog post or update.
• Market statistics and embedded lead capture forms.
• Assist in creation and coordination of:
• Listing flyers (1–2 pages), brochures, and mailers.
• Listing videos and short-form content (e.g., Instagram Reels).
• Social media posts across LinkedIn, Instagram, Facebook, and YouTube