Marketing Operations Manager at OPERATION SMILE

Virginia Beach, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Dec, 25

Salary

82000.0

Posted On

27 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Budget Management, Cross-Functional Collaboration, Analytical Skills, Financial Management, Communication Skills, Organizational Skills, Process Optimization, CRM Systems, Stakeholder Engagement, Cultural Sensitivity, Problem-Solving, Relationship Building, Agility, Attention to Detail

Industry

Non-profit Organizations

Description

Description Role: Marketing Operations Manager Department: Global Marketing and Communications Location: Virgina Beach, VA (Hybrid) General Description: The Marketing Operations Manager plays a pivotal role in supporting a high-performing global marketing and communications team. This position ensures that marketing initiatives are executed efficiently, on time, and on budget through strong project management, streamlined processes, and effective cross-functional collaboration. The role oversees marketing operations, budget and invoice management, and provides process-oriented leadership to help advance Operation Smile’s mission and strategic goals. Essential Functions: Project & Process Management Lead end-to-end project management for global marketing initiatives, ensuring deliverables meet deadlines, stay within scope, and align with organizational strategy. Develop, implement, and optimize workflows, processes, and tools to increase efficiency and consistency across the global marketing function. Maintain project trackers, timelines, and reporting dashboards to provide visibility into campaign progress and performance. Coordinate cross-functional projects involving marketing, communications, fundraising, and program teams. Budget & Invoice Management Manage the global marketing budget in partnership with finance and leadership. Track expenses, process invoices, and ensure accurate and timely financial reconciliation. Provide regular budget reports and forecasts to leadership, ensuring resources are allocated effectively. Partner with vendors and agencies to manage contracts, scopes of work, and billing. Cross-Functional Collaboration Act as a liaison between marketing and internal teams (programs, development, digital, communications, operations) to ensure alignment and smooth execution of initiatives. Support regional and local marketing teams in tailoring global strategies for local implementation while maintaining brand and message consistency. Facilitate regular communication and knowledge sharing across global marketing colleagues. Data & Performance Management Develop and maintain systems to track marketing KPIs, campaign outcomes, and operational efficiency. Support reporting and analysis to inform decision-making and drive continuous improvement. Ensure proper adoption and use of marketing platforms, tools, and CRM systems. Requirements Job Qualifications and Skills Required: Education: Bachelor’s degree in Marketing, Communications, Business Administration, or related field required. Master’s degree preferred. Experience: 5+ years of experience in marketing operations, project management, or a related role; non-profit or global organization experience strongly preferred. Demonstrated success managing marketing budgets, processes, and systems. Proven ability to collaborate across functions and engage stakeholders at all levels. Skills: Exceptional project management and organizational skills; experience with tools such as Asana, Trello, or Monday.com preferred. Strong analytical and financial management skills with high attention to detail. Process-driven mindset with the ability to design and implement scalable workflows. Excellent communication and interpersonal skills, with cultural sensitivity in a global environment. Ability to thrive in a fast-paced, matrixed organization and manage multiple priorities simultaneously. Personal Attributes: Mission-driven and passionate about advancing global health impact. Highly collaborative, with strong relationship-building skills. Flexible, agile, and adaptable to changing priorities and diverse teams. Proactive problem-solver who brings structure, clarity, and accountability to the work. Compensation: Operation Smile is committed to pay transparency. The anticipated salary range for this position is $71,200 to $82,000, which may vary slightly based on a candidate’s experience, qualifications, and geographic location. Why Operation Smile? Meaningful Work - At Operation Smile, you will engage in meaningful work that transforms lives, providing essential medical care to children and contributing to global health and well-being. A Brighter Future - Make saving for the future easy with Operation Smile’s 401(k) plan, featuring Safe Harbor and employer matching. Cha-ching! Happy and Healthy - Kick back and relax with Operation Smile's all-in-one health plans! We've got your health, pharmacy, dental, and vision needs covered for you and your loved ones. No worries, just smiles! Worry-Free Insurance - Enjoy true peace of mind with 100% paid premiums for life and AD&D insurances. We've got you covered, no matter what! Take Your Time (Off) - Flexible time off and celebrate with company-paid holidays! More time for fun and relaxation. Work it, Flex it - Enjoy flexible work arrangements that fit your lifestyle, with remote, on-site, and hybrid work arrangements. Travel Minus Stress - See the world through our unique employee programs, which offer opportunities to participate in international medical trips, community outreach, and global health initiatives.

Responsibilities

The Marketing Operations Manager leads project management for global marketing initiatives, ensuring timely and budget-compliant execution. This role also oversees budget management and cross-functional collaboration to support the organization's strategic goals.