Marketing Project Coordinator at FIVE18 Family Services Operations Inc.

Lynchburg, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

27 May, 26

Salary

0.0

Posted On

26 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Detail Oriented, Communication, Organization, Content Calendar Management, Podcast Coordination, Email Campaigns, Media Relations, Quality Control, Data Privacy, Google Applications, Project Management Software, Email Marketing Software, Social Media Management Tools, Self-Motivated, Work Ethic

Industry

Individual and Family Services

Description

Description Department: Marketing Job Status: Active FLSA Status: Non-exempt Reports to: Director of Marketing Amount of Travel Required: 5-10% Job Type: Full Time Positions Supervised: None Work Schedule: 40 hours per week, flexible shift schedule If you’re passionate about strengthening children and families in our community and excited about helping a healthy organization become truly great, FIVE18 Family Services may be the place for you. We’re seeking a detail oriented marketing professional who thrives on engaging a community around a meaningful mission, someone ready to use their creativity and strategy to expand the impact of FIVE18 Family Services and help more families experience hope and healing. Job Summary: Position: Marketing Project Coordinator The Marketing Project Coordinator manages marketing projects from start to finish by coordinating communication between Marketing, internal teams, clients, vendors and media partners. This role develops and manages timelines, assigns tasks, tracks progress, and maintains organized records to ensure projects are completed on time and align with brand standards. The coordinator serves as a quality control checkpoint, reviewing content and designs before release. In addition, this position supports key marketing functions such as coordinating podcast production, assisting with email campaigns, managing an integrated content calendar, and helping facilitate press and media communications. The Marketing Project Coordinator plays a central role in project management, ie: keeping projects organized, supporting team members, and ensuring marketing efforts effectively advance the organization’s mission. Key Responsibilities Include: ? Develop and manage project timelines, workflows, and deliverables ? Assign and track tasks across multiple marketing initiatives ? Review content and creative materials for accuracy and brand alignment ? Maintain and update a comprehensive multi-channel content calendar (Social, Email, Web) ? Coordinate podcast scheduling, guest communication, and basic post-production workflows ? Set up and manage email campaigns through email marketing software, including list segmentation. ? Serve as liaison between departments and external media partners ? Maintain organized project documentation and track Key Performance Indicators (KPIs) to evaluate campaign success ? Support and motivate marketing team members to ensure project success Reasonable Accommodation Statement: To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. Competency Statements ? Detail Oriented - Ability to pay attention to the minute details of a project or task. ? Project Management - Ability to organize and direct a project to completion. ? Active listening - Ability to attend to and understand the comments and questions of others ? Assertiveness - Ability to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea ? Communication, Oral - Ability to communicate effectively using the spoken word ? Communication, Written - Ability to communicate in writing clearly and concisely ? Goal Oriented - Ability to focus on a goal and obtain a predetermined result ? Organized - Possessing the trait of being organized or following a systematic method of performing a task ? Persistence - Ability to complete tasks or continue in a course of action in spite of opposition or discouragement ? Reliability - Possessing the traits of being dependable and trustworthy Requirements Required Knowledge, Skills, and Abilities: Knowledge of: ? Basic marketing principles and strategies ? Public Relations principles and practices ? Basic understanding of data privacy and confidentiality Skills: ? Excellent written and verbal communication skills ? Proficient computer and related software skills ? Proficient in Google applications ? Proficiency in Project Management Software (i.e. HIVE or similar software) ? Proficiency in Virtuous email software (or similar) ? Familiarity with Social Media Management tools (e.g., Meta Business Suite, Hootsuite) Abilities: ? Self-motivated with strong work ethic ? Can take direction and work independently Required Experience/Education: ? Bachelor’s Degree in Marketing, Communications, Business, or a related field. ? Two years of related experience, preferably in a Marketing creative department. Other Requirements: ? Languages: Must be able to effectively communicate both orally and by written word in the English language ? Office or other equipment: Normal use and understanding of basic office equipment including the computer and its related software, copiers and fax machines, camera ? Must have a valid driver’s license and an acceptable driving record PHYSICAL DEMANDS: N (Not Applicable) Activity is not applicable to this position. O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day) F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day) C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day) --------------------------------------------------------------------------------------------------------------------- Stand: F Walk: F Sit: F Manually Manipulate F Reach Outward O Reach Above Shoulder O Climb O Crawl N Squat or Kneel N Bend O Grasp O Speak C Other Physical Requirements Vision (Near, Distance, Color, Peripheral, Depth): Ability to make eye contact, and see clearly 25 feet or closer. Sense of Sound – Ability to hear over the phone and in person Sense of Smell – Ability to work in a group setting environment, indoors. Sense of Touch – Ability to physically grasp writing utensils and communication devices Sense of Balance – Ability to walk, sit, stand unattended for extended periods of time WORK ENVIRONMENT: 90% of the time in an office environment in a controlled atmosphere building. May require outside travel by vehicle to other internal and external destinations 10% of the time.

Responsibilities

The Marketing Project Coordinator manages marketing projects from inception to completion by coordinating communication across internal teams, clients, vendors, and media partners, while developing timelines and tracking progress to ensure on-time delivery aligned with brand standards. This role also supports key marketing functions such as podcast production, email campaigns, content calendar management, and facilitating press communications.