MINIMUM QUALIFICATIONS

The requirements listed below are the minimum degrees, certifications, knowledge, skill, and/or ability required of this position.

• Valid driver’s license without restrictions that affects your ability to operate company owned vehicle(s) and ability to maintain a clean driving record.
• Must have at least a bachelor’s degree in a related business area.
• Minimum of 5 years specifically related work experience.
• Experience as legal assistant, project coordinator, or similar position highly preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Ability to communicate throughout all levels regularly and effectively within the organization and externally in written, verbal, and presentation formats.
• Exercise analytical and independent judgment and use discretion.
• Prepare concise and accurate written communications.
• Ability to represent the Executive Director in a professional manner to both internal and external contacts.
• Knowledge of standard office procedures and office management techniques
• Utilize time management techniques to organize and prioritize work.
• Coordinate a variety of projects simultaneously.
• Read, interpret, research, explain and apply regulations, policies, and procedures.
• Ability to handle confidential information in a professional manner.
• Must have a collaborative work style, be well organized, effectively multi-task and prioritize. This position requires extensive use of interpersonal skills, effective listening, and self- management.
• Ability to type, ten key and high knowledge of Excel.
• Excellent verbal and written communication skills
• Excellent interpersonal skills; able to work effectively with a wide range of individuals.
• Strong organizational and time management skills

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear.
• The employee is frequently required to sit; reach with hands and arms; climb or balance and stoop, kneel or crouch.
• The employee must regularly lift and/or move up to 15 pounds.
• Specific vision abilities required by this job include close vision and distance vision.
• Must be able to pass a drug/alcohol urinalysis and be able to drive a vehicle.

TRAVEL REQUIREMENTS

The travel requirements described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee may be required to travel within or outside the area. Travel for this position is infrequent.

CORE RESPONSIBILITIES

Responsibilities described in this section are fundamental to success in this position.

• Manage assigned vender relationships, including assessments, contract performance evaluations, RFPs, and systems rollouts for Auto Group projects.
• Identify improvement opportunities and propose solutions or projects to identify solutions for systems, procedures, or policies that impact the Marketing department.
• Ensure that budget, efficiency, and quality are prioritized in existing and proposed projects.
• Collaborate effectively with internal staff members and external members to ensure project goals are met. Communicate needs and timelines effectively to internal and external staff and ensure that deadlines are met or properly updated as needed.
• Develop, design, and create documentation for projects, including training manuals, best practices, project documentation, and project reports.
• Communicate project progress effectively and professionally to leadership, including presenting project proposals or progress updates to executive leadership as needed.
• Ensure that current operations are not negatively impacted by project implementation, and coordinate with appropriate department managers to ensure that training and implementation are properly supported for project rollouts.
• Create and maintain a project report to include progress and impact of all projects, including time, cost, and error rates.
• Create resources for complex research projects, data collection, and data management.
• Uses personal device to provide an additional layer of security for company network and site access through multi-factor authentication.
• Identify staffing needs for all projects, including internal resources, temporary staffing needs, or permanent staffing needs.
• Lead permanent or temporary staff, ensuring that individuals have clear objectives and deadlines and receive the proper training to meet their expectations.
• Other responsibilities as assigned.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear.
• The employee is frequently required to sit; reach with hands and arms; climb or balance and stoop, kneel or crouch.
• The employee must regularly lift and/or move up to 15 pounds.
• Specific vision abilities required by this job include close vision and distance vision.
• Must be able to pass a drug/alcohol urinalysis and be able to drive a vehicle

The work environment characteristics described here are representative of those one may encounter while performing the essential functions of this job.

• The noise level in the work environment is usually moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

The travel requirements described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee may be required to travel within or outside the area. Travel for this position is infrequent