Mata Ahupae | Administrator, Operations Support at Te Herenga Waka—Victoria University of Wellington

Kelburn, Wellington Region, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

16 Aug, 26

Salary

0.0

Posted On

18 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Human Resources, Financial Management, Administrative Support, Contract Administration, Minute Taking, Travel Management, Stakeholder Management, Time Management, Website Maintenance, Communication Skills, Organization, Attention To Detail

Industry

Higher Education

Description

* Have you got experience in Human Resources and financial management? * Can you work under pressure and within a continually changing environment? * Are you a highly organised self-starter with strong attention to detail, and self-management skills? Kōrero mō te tūranga - About the role Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata Ahupae - Administrator, Operations Support in Te Kura Tātai Aro Whenua—School of Geography, Environment and Earth Sciences. This is a permanent role and makes a significant contribution to the administrative support structure within the school. Key responsibilities: * Prepare and administer contracts and employment agreements for research assistants, tutors, short-term and casual staff, and provisions of access as required, professionally and with a high level of accuracy. This will require having or developing an in-depth understanding of VUW standards, policies and guidelines as they relate to the employment of staff. * Assist the School Manager with day-to-day financial transactions, including purchase orders, invoices, purchasing cards and general expense claims. * Produce reports on expenditure and contracts. * Assist with general administration and operation support for academics and students. * Assist with organisation and support of School Committees, School Staff Meetings and other meetings as required, including preparation and distribution of meeting agendas as well as taking minutes. * Proactively support a wide range of School activities. This will include travel management, reception duties, stationery orders, replenishing stock in shared kitchens, and mail services. * Work collaboratively with other team members to provide high quality front-line support services, including where needed, providing cover for other members of the administration team as and when agreed with School Manager. * Provide support in updating and maintaining the school’s website, event calendars, and other communications, ensuring information is accurate and up to date whilst adhering to university guidelines. * Maintain relevant documentation and update processes in the Administrator desk file. * Build and maintain excellent working relationships with key stakeholders, especially other Schools and CSUs within the University. * Other duties as required by the School Manager and Head of School. Ō pūmanawa - About you You will: * Be a motivated, customer-focused individual who can take the initiative, and provide excellent administration support.  * Have an excellent manner with people, strong attention to detail, and self-management skills. * Be a highly organised self-starter and natural relationship builder, who relishes working autonomously as well as contributing positively to a high-performing team. * Need effective time management and forward planning to balance deadlines and maintain a high standard of service to both students and staff. * Have the ability to remain calm under pressure and thrive working with a diverse range of stakeholders. This role is busy, challenging, interesting and rewarding for the individual with the right temperament. Key requirements: * Experience in Human Resources and financial management. * Demonstrated experience in administrative roles. * Excellent communication skills both oral and written including a consistently high level of clarity and accuracy evident in all written material produced. * Proven ability to work under pressure and within a continually changing environment. * Proven ability to work independently, use initiative and prioritise tasks to meet deadlines in a demanding environment with excellent attention to detail. Role Description: If this link is not available, click 'apply' to view this on the University career's page. Click here to see further information, including salary details. Role Description: Click here to see further information, including salary details. [https://vuw.sharepoint.com/:b:/s/VacancyRoleDescriptions/IQDIrRDQFdBcTJb2Neq5HY6EARxP0UMnITKppGxpFCGpGaQ?e=ZJPuya&download=1] If this link is not available, click 'apply' to view this on the University careers page. Close date for vacancy: 7 June 2026. Contact details for vacancy: If you have any questions regarding this role please get in touch with Belinda Behle (belinda.behle@vuw.ac.nz [belinda.behle@vuw.ac.nz]). How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. Applicants who do not have residency or citizenship and require a visa to work at the University must clearly indicate their visa status in their application and understand that if they do not have a current, relevant visa, they will need to secure this independently. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted. Mō Te Herenga Waka - About Our University Te Herenga Waka - Victoria University of Wellington [https://www.wgtn.ac.nz/about] is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here. Explore the many benefits [https://www.wgtn.ac.nz/about/working-here/employment-information] of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction [https://www.wgtn.ac.nz/about/governance/strategic-plan] and learn more about our research expertise [https://www.wgtn.ac.nz/research/strengths/faculty]. Ētahi kōrero hai āwhina i a koe - Why you should join our team Discover Te Kura Tātai Aro Whenua - School of Geography, Environment & Earth Sciences [https://www.wgtn.ac.nz/sgees], where critical global issues are tackled through innovative research and teaching. Home to the New Zealand Climate Change Research Institute, our school offers collaboration with leading experts. Contribute to groundbreaking discoveries in a dynamic and supportive environment!

Responsibilities

Provide comprehensive administrative and operational support for the School of Geography, Environment and Earth Sciences, including managing employment contracts and financial transactions. Responsibilities also include coordinating meetings, maintaining the school website, and supporting academic staff and students.