Mata ahupae | School Administrator at Te Herenga Waka—Victoria University of Wellington

Kelburn, Wellington Region, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

13 Sep, 26

Salary

0.0

Posted On

15 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Customer Service, Stakeholder Management, Microsoft Office, Database Management, Financial Processing, Budget Monitoring, Grant Administration, Deadline Management, Written English, Verbal English, Teamwork

Industry

Higher Education

Description

* Do you have proven experience in office administration? * Are you a customer-oriented individual who takes initiative and pays close attention to detail? * Have you got the ability to establish and maintain effective working relationships with internal and external stakeholders? Kōrero mō te tūranga - About the role Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata ahupae - School Administrator to join Te Whānau o Ako Pai - School of Education team on a permanent, full-time basis. Key responsibilities: * Participate in and provide all aspects of administration and front-line support services. * Provide administration support to School meetings and committee groups, as and when required. * Provide administrative support for academic courses or programme delivery in a professional, accurate and timely manner to all programme or course stakeholders. * Prepare and administer employment agreements for research assistants and other short-term assistants, ensuring adherence to policies and guidelines for the employment of staff including induction processes. * Undertake transactional-level financial processes alongside the provision of accurate advice, monitoring, and assistance on budgetary matters, including grant administration. Ō pūmanawa - About you You will be a customer-oriented individual who takes initiative and pays close attention to detail. Success in this role requires excellent deadline management, self-discipline, and strong teamwork skills. Key requirements: * Proven experience in office administration. * Ability to communicate clearly with strong verbal and written English skills. * Ability to establish and maintain effective working relationships with internal and external stakeholders. * Technical competence in using Microsoft Office, systems and applications, especially databases, to a high standard of accuracy. * A commitment to working in ways that promote Te Tiriti o Waitangi. Role Description: Click here to see further information, including salary details. [https://vuw.sharepoint.com/:b:/s/VacancyRoleDescriptions/IQBRwXB-gJD5T7SXCmW_1y_tAf0Hv3ev4IPl0G48UU0JbBY?e=3bXgoy&download=1] If this link is not available, click 'apply' to view this on the University career's page. Close date for vacancy: 29 June 2026. Contact details for vacancy: If you have any questions regarding this role, please get in touch with Lisa Reynolds (lisa.reynolds@vuw.ac.nz). How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted. Mō Te Herenga Waka - About Our University Te Herenga Waka - Victoria University of Wellington [https://www.wgtn.ac.nz/about] is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here. Explore the many benefits [https://www.wgtn.ac.nz/about/working-here/employment-information] of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction [https://www.wgtn.ac.nz/about/governance/strategic-plan] and learn more about our research expertise [https://www.wgtn.ac.nz/research/strengths/faculty]. Ētahi kōrero hai āwhina i a koe - Why you should join our team Join a vibrant hub of educators at the Te Puna Akopai - School of Education [https://www.wgtn.ac.nz/education], where innovation meets tradition in the heart of the capital! Engage in research-led teaching and shape the future of learning. Be part of a team that values critical thinking and creative solutions. Here, you’ll have the opportunity to inspire and be inspired, fostering mentor relationships and nurturing the next generation of leaders in education. Dive into a role where your impact echoes beyond the classroom!

Responsibilities

Provide comprehensive administrative and front-line support for the School of Education, including meeting coordination and academic course delivery. Manage transactional financial processes, budget monitoring, and the administration of employment agreements for short-term staff.