Materials Manager at ORTHOCINCY

Edgewood, Kentucky, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jul, 26

Salary

0.0

Posted On

04 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Inventory management, Vendor relations, Procurement, Supply chain management, Cost analysis, Record keeping, Compliance, Safety management, Data entry, Communication, Problem solving, Attention to detail, Organization, Invoicing, Preventive maintenance

Industry

Medical Practices

Description

Description 1, Philosophy a) Supports the facility’s ideology, mission, goals, and objectives b) Performs in accordance with the facility’s policies and procedures c) Follows the facility’s standards for ethical business conduct d) Conducts self in a professional manner, and as a positive role model and team member e) Participates in facility committees, meetings, in-services, inventory and activities f) Recognizes patients’ rights and responsibilities and supports them in performance of job duties g) Respects a patient’s right to privacy, dignity, and confidentiality 2. Communication a) Communicates effectively and professionally with vendors, patients, visitors, physicians, and coworkers b) Interacts professionally with others in a positive, respectful, and considerate manner 3. Financial Practices a) Uses facility resources appropriately and avoids wasteful practices b) Reports wasteful practices c) Analyzes work area and makes recommendations for potential cost-effective improvements 4. Compliance Program a) Assists in the implementation and maintenance of the organization’s adopted compliance program b) Performs according to established compliance policies and procedures 5. Performance-improvement Program a) Contributes to the progress and development of the organization's adopted performance-improvement program, policies, and procedures b) Performs according to established performance-improvement policies and procedures 6. Safety/risk-management Program a) Adheres to safety policies and procedures in performing job duties and responsibilities b) Reports observed or suspected safety violations, hazards, and policy/procedure noncompliance to the safety officer or other designated person 7. Professional Competence a) Participates in continuing education and other learning experiences b) Shares knowledge gained in continuing education with staff c) Seeks new learning experiences by accepting challenging opportunities and responsibilities d) Welcomes suggestions and recommendations 8. Duties a) Demonstrates knowledge of appropriate vendors to obtain appropriate equipment and supplies b) Maintains current files, records, and catalogs for equipment and sales representatives who service facility c) Researches vendors to locate specialized equipment as requested by the medical staff and approved by the Administrator d) Meets with vendor representatives to review new items available and changes in prices e) Understands responsibility in maintaining proper levels of inventory and timely distribution f) Places orders in a timely manner when requisitioned by various areas of the facility g) Monitors orders to ensure correct and timely delivery h) Supervises receiving area to maintain stores securely i) Demonstrates appropriate response to changes in schedule to avoid delay in providing equipment and overstock of inventories j) Reviews schedules well in advance to anticipate any unusual high or low demand for supplies k) Continually communicates with the Director, Clinical Supervisors and Administrator regarding special procedure requirements l) Determines whether correct orders are received, tracks back orders, and rectifies incorrect charges m) Reviews all invoices for accuracy by coordinating packing slips and purchase orders n) Monitors back orders and communicates with accounts payable to facilitate accurate payment o) Reports any invoice discrepancies to Administrator before payment to vendor p) Demonstrates knowledge of appropriate systems for the collection and maintenance of records and documentation pertinent to supplies, equipment, and systems q) Maintains current files and records regarding orders and back orders r) Reviews orders at specific intervals to determine delays s) Maintains and frequently reviews records of warranties and preventive maintenance requirements and contracts t) Maintains logs of linen supplies u) Maintains supplies and records for bio-hazardous waste management v) Maintains and updates supplies, pricing and cost breakdowns in inventory software Responsibility for assets 1. Responsible for maintaining accurate supply inventory Qualifications: 1. Cooperative work attitude toward co-employees, management, patients, visitors, vendors and physicians 2. Ability to promote favorable facility image with vendors, physicians, patients, insurance companies, and general public 3. Ability to make decisions and solve problems Requirements Required: 1. High school diploma or GED certificate recipient 2. Training or courses in materials management and/or business administration Preferred: 1. Experience in materials management 2. ASC experience Job Quality Requirements: 1. Accuracy 2. Attention to detail 3. Timeliness 4. Organization 5. Low degree of supervision needed to accomplish tasks Dependability: 1. Attendance 2. Punctuality 3. Ability to follow instructions 4. Ability to meet deadlines Physical/Mental Requirements: 1. Ability to sit, stand, and walk for long periods 2. Visual and auditory acuity for frequent use of computer and telephone and occasional use of other office equipment. Working Conditions (Environmental): 1. Well lit and ventilated, with non-hazardous and hazardous equipment 2. Category III: involves exposure to bloodborne pathogens and may encounter chemical hazards

Responsibilities

The Materials Manager is responsible for maintaining accurate supply inventory, managing vendor relationships, and ensuring timely procurement of equipment and supplies. They also oversee the receiving area, monitor back orders, and ensure compliance with facility policies and safety standards.