Media Experts – Media Finance Operations Coordinator / Coordinateur(rice) d

at  IPG Mediabrands

Media Experts IPG Inc. is looking for additional administrative support for the Media Finance Operations team. We are actively seeking one full-time Media Finance Operations Coordinator who will be responsible for supporting the team with data entry, reporting, reconciliation, and billing of media campaigns. Reporting to the Media Finance Operations Supervisor, this employee’s key responsibilities will include:

REQUIRED SKILLS

• Strong math skills
• Extremely Detailed Oriented
• Enjoys and excels at problem-solving
• Intermediate Proficiency with Microsoft Office suite specifically Excel (minimum Vlookups & Pivot Tables)
• Bilingualism required (French / English)
  Media Experts is an equal opportunity employer and we welcome and encourage applications from all interested parties. Accommodations are available, upon request, for those with a disability or medical need during any stage of the recruitment process. We thank all candidates for their interest in Media Experts, however, only those candidates selected for an interview will be contacted.
  Media Experts IPG Inc. est à la recherche d’un support administratif supplémentaire pour l’équipe des opérations financières des médias. Nous recherchons activement un (e) Coordinateur(rice) des opérations financières des médias à temps plein qui sera chargé de soutenir l’équipe dans la saisie des données, l’exécution de rapports, la réconciliation et la facturation des campagnes médiatiques. En rapport avec la superviseure des opérations financières des médias, les principales responsabilités de cet employé comprendront:

• Assist with the input of Print / Out-of-Home / Search campaigns
• Resolve campaign debits with the planners that are not in accordance with the media contract/Insertion Order
• Acting as the control for all MPA’s (maintain accurate files and act as the central repository for this paperwork).
• Setting up and maintaining fee and/or job dockets.
• Tracking and maintaining intercompany service records (ISRs).
• Liaising with Omaha A/R and collections group and assisting with maintaining client receivables in a clean and current state.
• Liaising with Omaha Shared Services to ensure billings and payables issues are resolved.
• Investigating, fixing and/or following up on discrepancies with vendors and/or appropriate personnel to ensure they get cleared.
• Approving draft billing prior to live billing being issued to the client.
• Utilizing the accounting system to run appropriate time reports as requested.
• Utilizing the accounting system to pull financial updates and billing summaries for client meetings as required;
• Assisting the Operations Director and the overall team as needed on ad-hoc projects and assignments which are within the scope of the role.