QUALIFICATIONS AND EDUCATIONAL REQUIREMENTS

• Completion of a college diploma or equivalent experience in media production, technical coordination with a minimum of 5 years’ experience
• Proven coordination experience; strong organizational skills, attention to detail
• Experience with technical hardware, software and setups in a Media Production environment
• Database/scheduling software experience required
• Strong written and verbal communication skills
• Ability to work independently and to problem-solve creatively
• Experience working in a fast-paced environment
• Customer-centric approach, which results in exceptional customer service delivery
• Reliable with the ability to work under broad direction without close supervision
• Proven organizational expertise and ability to successfully manage multiple tasks and projects
• Strong team player
• Proficient with Microsoft Office Suite of products with advanced Excel skills
• Overall knowledge of technical hardware, software and setups in Media Production and AV environments

SPECIAL REQUIREMENTS

• Due to the nature of the job, this position requires the candidate to be available to work a flexible, irregular schedule and weekends.

Reporting to the Technical Producer/Director, below are some key accountabilities:

Scheduling and Administration

• Coordinate production service and equipment requests (as per client GRF, BEO’s and technical assessments & other requests, prepare price quotations as required and work orders in accordance with established procedures
• Assist with administration of projects in Farmers Wife (FW), book resources, ensure program reconciliation, enter information into bookings, prepare reports from FW; track variable labour costs per program/project
• Enter equipment into the equipment rental database in FW; maintain the equipment database and location naming conventions
• Monitor general email accounts across media and production
• Maintain department equipment manuals, safety binders, phone and email lists, price lists, and department Standard Operating Practices
• Prepare activity reports and status reports as requested
• Enter in Physical Facilities Asset Planner work orders for facility repairs
• Assist with resource planning including annual planning of departmental media facilities and equipment resources
• Assist in all areas of Media and Production administration, coordination and scheduling.
• Maintain accurate filing, and records management systems in a timely manner
• Assist with compiling documentation and materials required for proposals and/or reports
• Evaluate and make ongoing recommendations on scheduling and workflow improvements
• Assist with capital planning, equipment replacement, upgrade analysis and recommendations

Technical and Production

• Consolidate, organize, standardize, and maintain equipment database & dispatch module
• Consolidate, organize, standardize, and maintain Stock Footage Library & Archives databases
• Responsible for LTO back up of media assets, adhering to backup procedure and naming conventions
• Assist with offload of media
• Maintain the production archive as an accessible resource including media assets, contracts and project information
• Research and provide information and pricing for equipment/software purchases and rentals
• Coordinate the yearly inventory of all MAP equipment
• Assist with studio maintenance as required
• Provide back-up technical support to MAP technicians as required
• Handle all phases of duplicating services, track requests for duplications

Financial Administration

• Coordinate accounts payables and ensure the timely payment of invoices, creation of purchase orders, claims, invoices, payment requests, cheque requisitions, petty cash vouchers, client A/R adjustment forms, and monthly IDT’s
• Pick up cheques, special mail items, and reports as well as drop off of financial paperwork to Financial Services; prepare Banff Centre cash submissions as require
• Source vendor quotes for equipment purchases
• Monitor equipment spending and track expenditures through approved tracking systems
• Responsible for processing, tracking and reconciliation of annual service, software agreements
• Responsible for processing, tracking and reconciliation of equipment purchases

Other

• Effectively communicate and problem-solve issues and concerns where appropriate
• On occasion, coordinate activity of casual labour staff
• Assigned other related duties as may be required