Medical Affaires Operations Coordinator at Aston Carter

Markham, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

19 Dec, 25

Salary

34.0

Posted On

20 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Communication Skills, Medical Terminology, ERP Software, AI Tools, Multitasking, Cross-Departmental Collaboration, Contract Management, Event Logistics, Advisory Boards, Timelines, Stakeholder Support, Aesthetics Experience, Therapeutic Areas, Biochemistry Background

Industry

Staffing and Recruiting

Description

This role is the operational backbone of the Medical Affairs team—ensuring projects run smoothly, deadlines are met, and internal/external stakeholders are supported. The coordinator enables the team to focus on strategic tasks by managing the operational load. Description Operational backbone of the Medical Affairs team ensuring projects run smoothly, deadlines are met, and internal/external stakeholders are supported The coordinator enables the team to focus on strategic tasks by managing the operational load. Project Coordination (75% of role): contracts, timelines, cross-departmental collaboration Systems Use: Veeva Vault, SAP, CRM, and AI tools External Collaboration: Support HCPs with contracts, advisory boards, and event logistics Multitasking: Switch between products and therapeutic areas seamlessly MUST HAVES: - Bachelor’s degree in a science field (e.g., Biology, Chemistry, Pharmacy). - Ability to understand medical/scientific terminology - Prior experience in project coordination and medical/scientific environments. 2+ years - Experience with ERP software/systems and AI tools. Must be able to demonstrate prompting abilities and usage history. - Excellent communication skills in English oral and written NICE TO HAVE Experience in aesthetics (rare but ideal) Any therapeutic area experience Background in biochemistry or similar (even if not directly applied to human/animal health) Work Environment Location: Markham, Ontario Work Mode: Hybrid (2–3 days/week onsite) Schedule: Flexible hours; 90% of time is self-managed unless preset meetings -- Goal is to align with team availability Contracted hours: 30–35 hours/week (not 35–40) Duration: 1-year contract Extension Possibility: Based on business needs and performance Urgency: Immediate recruitment required Hiring Manager: Rayana Luna -- Head of Medical Affairs Total team size: 4 Head of Medical Affairs 3 Medical Science Liaisons (field-based) 1 Head Office team member (started as contractor) Team covers multiple products and interacts with various marketing teams Work for a leader in their field Great managerial style and flexibility in schedule A person in the team started on contract and is now permanent High exposure for this person Pay and Benefits The pay range for this position is $28.00 - $34.00/hr. Workplace Type This is a hybrid position in Markham,ON. À propos d'Aston Carter: Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents. Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi. Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Medical Affairs Operations Coordinator ensures that projects run smoothly and deadlines are met while supporting internal and external stakeholders. This role allows the Medical Affairs team to focus on strategic tasks by managing the operational load.