Medical Affairs Specialist at Heartflow

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Dec, 25

Salary

100000.0

Posted On

01 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Coordination, Operations, Medical Education, Attention To Detail, Project Management, Communication Skills, Salesforce, Google Suite, Monday.com, Problem Solving, Cross-Functional Collaboration, Administrative Support, Logistics, Documentation, Time Zone Management, Process Improvement

Industry

Medical Equipment Manufacturing

Description

Heartflow is a medical technology company advancing the diagnosis and management of coronary artery disease, the #1 cause of death worldwide, using cutting-edge technology. The flagship product—an AI-driven, non-invasive cardiac test supported by the ACC/AHA Chest Pain Guidelines called the Heartflow FFRCT Analysis—provides a color-coded, 3D model of a patient’s coronary arteries indicating the impact blockages have on blood flow to the heart. Heartflow is the first AI-driven non-invasive integrated heart care solution across the CCTA pathway that helps clinicians identify stenoses in the coronary arteries (RoadMap™Analysis), assess coronary blood flow (FFRCT Analysis), and characterize and quantify coronary atherosclerosis (Plaque Analysis). Our pipeline of products is growing and so is our team; join us in helping to revolutionize precision heartcare. Heartflow is a publicly traded company (HTFL) that has received international recognition for exceptional strides in healthcare innovation, is supported by medical societies around the world, cleared for use in the US, UK, Europe, Japan and Canada, and has been used for more than 400,000 patients worldwide. Heartflow is looking for a Medical Education Specialist to support our speaker bureau. We are on a trajectory for growth and there is a lot of opportunity to grow alongside the company. Position Overview We are seeking a highly organized and detail-oriented Medical Education Specialist to join our Medical Affairs team. This role will serve as a vital link between our sales team and our healthcare professional (HCP) speakers/faculty, ensuring smooth coordination of education events, meetings, and communications. The ideal candidate is proactive, adaptable, and thrives in a fast-paced environment where time zone conversions, process improvements, and clear documentation are essential. Key Responsibilities Coordinate and schedule meetings, events, and educational engagements between the sales team and our faculty educator HCPs. Manage calendar invites across multiple time zones with precision and accuracy. Document conversations and maintain accurate records of communications with faculty. Partner with the Medical Affairs and Sales teams to streamline workflows and improve processes. Provide administrative support for program execution, including logistics, follow-up, and tracking. Utilize tools such as Salesforce, Google Suite, and Monday.com to manage tasks, projects, and communications. Serve as a point of contact to ensure seamless collaboration and timely follow-up. Qualifications Bachelor’s degree or equivalent experience. 2+ years of experience in a coordination, operations, or related medical education role (healthcare, medical affairs, or life sciences experience preferred). Strong attention to detail and ability to manage multiple projects simultaneously. Excellent written and verbal communication skills. Proficiency with Salesforce, Google Suite, and Monday.com (or similar tools). Strong problem-solving skills and ability to anticipate needs. Comfortable working with cross-functional teams and external stakeholders. A reasonable estimate of the base salary compensation range is $70,000 to $100,000 per year and cash bonus. #LI-Hybrid Heartflow is an Equal Opportunity Employer. We are committed to a work environment that supports, inspires, and respects all individuals and do not discriminate against any employee or applicant because of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. This policy applies to every aspect of employment at Heartflow, including recruitment, hiring, training, relocation, promotion, and termination. Positions posted for Heartflow are not intended for or open to third party recruiters / agencies. Submission of any unsolicited resumes for these positions will be considered to be free referrals. Heartflow has become aware of a fraud where unknown entities are posing as Heartflow recruiters in an attempt to obtain personal information from individuals as part of our application or job offer process. Before providing any personal information to outside parties, please verify the following: A) all legitimate Heartflow recruiter email addresses end with “@heartflow.com” and B) the position described is found on our careers site at www.heartflow.com/about/careers/.

Responsibilities

The Medical Education Specialist will coordinate and schedule meetings, events, and educational engagements between the sales team and healthcare professional speakers. This role also involves managing calendar invites, documenting communications, and providing administrative support for program execution.