Life Unlimited. At Smith+Nephew we design and manufacture technology that takes the limits off living.
The Medical Education Meeting Planner (f/m/x) is responsible for Meeting Planning for Medical Education programs of Smith+Nephew in Germany, Switzerland and Austria. In this role you may partner with different internal and external stakeholders such as Program Leaders, Medical Education, Health Care Providers (HCP) or vendors. The goal is to ensure delivery of the highest quality and a consistently excellent customer experience.
This role will manage event planning and logistics for the event, which may include venue, audio-visual production, ground transportation, F&B planning, event management technology, attendee registration and management, occasional onsite event support, pre/post event evaluations, as well as program budget management and reconciliation.
The preferred location for this position is Munich where our Smith+Nephew Academy is located. The Munich Academy was opened in 2023 and forms part of our worldwide network of Medical Education Centers.

• Manage meeting planning logistics for Medical Education courses that generally range in size from 2-100 attendees, and some larger symposia and larger virtual events. This may include venue, AV, ground transportation, F&B planning, HCP travel, etc.
• Oversee attendee experiences from event planning phase through post-event review; manage on-site preparations, and ensure consistent, high-level service throughout all phases.
• Prepare budget and monitor expenditures for each meeting. Ensure timely vendor payments and event reconciliation.
• Work with pre-determined locations including Smith+Nephew Academy and HCP training sites. Occasionally conduct site selection and be involved with contract negotiation for alternative venues.
• Lead pre-event planning calls.
• Ensure adherence to all Compliance, Code Of Conduct and local laws regarding interactions with Health Care Providers (HCP).
• Leverage Meeting Management technology solution(s) for attendee management and communications.
• Troubleshoot and handle any issues that arise on the event day.
• Track and process all HCP changes, including travel (flight/rail), ground, hotel confirmations and cancellations.
• Provide reports e.g. for rooming, participants list, ground transportation, group air, arrival and departure, food and beverage or translations.
• Knowledge of and adherence to S+N meeting planning policies, procedures, compliance and best practices.