JOB INFORMATION

Job Requisition ID: 75198
Ministry: Justice
Location: Edmonton
Full or Part-Time: Part-time (0.4 FTE)
Hours of Work: 14.5 hours per week
Permanent/Temporary: Permanent
Scope: Open
Closing Date: September 17, 2025
Classification: Administration 1
Salary: $2,119.66 to $2,757.39 bi-weekly ($55,323 - $71,967/year)
The Ministry of Alberta Justice helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. To follow this link, find out more about our department
The staff members of the Office of the Chief Medical Examiner are committed to the provision of high-quality services to Albertans. Activities performed enable the Office to certify the cause and manner of death in accordance with the Fatality Inquiries Act; provide forensic service, assist in educating Albertans in time of grief; and develop and maintain a center of excellence in forensic pathology and toxicology.
Information regarding the Office of the Chief Medical Examiner can be found by visiting our website at:

QUALIFICATIONS

A related One-year certificate in a related field (Records Management, Office Administration, Library and Information Studies or Information Management) plus a minimum of two (2) years related experience.

The Office of the Chief Medical Examiner is currently looking for a talented, organized, and self-motivated individual to join our diverse team as Medical Legal Records Technician in the Edmonton office.

The Medical Legal Records Technician will be responsible for:

• Creating, compiling, maintaining, and completing files related to sudden death investigations. The case files will contain graphic and sensitive information and photographs of deceased individuals.
• Liaising with various stakeholders, families, and outside agencies.
• Gathering and processing medicolegal and sociological data to assist in proper certification of the cause and manner of death.
• Ensuring appropriate and timely release of confidential information in accordance with the Fatality Inquiries Act and FOIP.
• Preparing reports for the OCME used by insurance companies, lawyers, physicians, next of kin and other stakeholders.
• Assisting with reception coverage as assigned.
• Speaking with stakeholders and next of kin on the phone and in person.
• Sending out notification letters, reports to families and ensuring the proper next of kin is addressed on the letters.
• Reviewing reports/forms/certificates for completeness and correctness.
• Forwarding appropriate files to Fatality Review Board.
• Corresponding with stakeholders to obtain outstanding information for case completion for expedient release of documents.
• Ensuring records retention for archival/retrieval of files.
• Producing computer error/incomplete data reports and ensuring files are quantitatively analyzed ensuring no documentation is missing.
• Processing invoices from vendors regarding services provided to the office and receiving payments from the public for reports requested.
• Processing transportation invoices and ensuring accuracy of the invoices for payment processing.
• Assigning files for Peer Review.
• Uploading image files into an electronic shared folder for Medical Examiners to access case file information.
• Forwarding any appropriate requests to the Privacy and Access Officers when needed.
• Assisting other units within the OCME with other tasks when needed.

The ideal candidate will be required to:

• Possess a strong attention to detail and a high degree of accuracy.
• Be flexible and compassionate in dealing with challenging situations.
• Have exceptional time management and problem-solving skills.
• Have excellent communication skills and tact, as they will be interacting with grieving next of kin, family members and a diverse group of stakeholders.
• Be a team player and to be resourceful in completing day-to-day activities.
• Have analytical skills and to be able to process invoices accurately for payment of services provided/received.
• Have strong knowledge of Microsoft Office and Windows.

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