Medical Receptionist (English and Armenian Speaking Required) at Los Angeles Center for Ear, Nose, Throat and Allergy

Glendale, California, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Jun, 26

Salary

18.0

Posted On

06 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Patient Relations, Telephone Communication, Insurance Verification, Appointment Scheduling, HIPAA Compliance, EMR Systems, Confidentiality, Organizational Skills, Decision Making, Armenian Speaking, Typing, Emergency Response, Filing, Switchboard Operation

Industry

Medical Practices

Description

Description Job Summary Medical Receptionists are the first contact all patients will interact with will be with the Medical Receptionist. You must treat people with respect and compassion. You are expected to be friendly and helpful and always remember that we deal with patients and they are our customers. It is important to remember that many of these people are sick and/or seeking help. It is your job to ensure their journey to LA CENTA is comfortable and convenient and provides a great first impression. Job Duties and Responsibilities Welcomes and greets patients and visitors, in person or on the telephone; answering or referring inquiries. Verifies insurance/eligibility information and ensures appropriate forms are signed and dated. Verifies patient demographics and insurance information when scheduling appointments. Optimizes patients' satisfaction, physician time, and treatment room utilization by notifying back office staff when patients have arrived (if applicable). Prepares lab requisition forms as requested by physicians (if applicable). Scans Radiology and Lab requisitions to patient files (if applicable). Records outcome of reminder calls made to patients scheduled for procedures, Radiology, Labs and in-office appointments in AdvancedMD Keeps patient appointments on schedule by reviewing service delivery compared to schedule; and notifying Manager/Supervisor of service delays. Comforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area (if applicable). Ensures availability of treatment information by filing and retrieving patient records. Maintains patient accounts by obtaining, recording, and updating personal and financial information. Helps patients in distress by responding to emergencies. Protects patients' rights by maintaining confidentiality of personal and financial information. Maintains operations by following policies and procedures; reporting needed changes. Contributes to team effort by accomplishing related results as needed. Assist in the creation of new patient welcome packets. Consistently exhibits behavior and communication skills that demonstrate LA CENTA commitment to superior customer service, including quality, care and concern with each internal and external customer. Demonstrates knowledge of the complete operation of switchboards and follows opening and closing switchboard procedures according to site-specific policies (if applicable). Handles all phases of telephone communications, including scheduling in-office appointments, allergy testing and obtains test authorizations. Routes all calls to appropriate departments and takes accurate and neat messages and forwards them in a timely manner. Handles all emergency calls appropriately according to site-specific policies. Maintains accurate directories of providers’ phone numbers. Maintains accurate daily schedule and communicates as appropriate. Maintains awareness of duties of each department in order to process calls efficiently. Acts as translator as needed with patients and as requested by physicians (if applicable). Assists with entering information into the EMR system. Requests patient records as needed for physicians (if applicable). Inform physicians when consults are requested. Reports urgently needed switchboard equipment repairs to Supervisor/Manager. Uses, protects, and discloses patients’ protected health information according to HIPPA guidelines. Adheres to safety policies and procedures at all times. Practice discretion about internal clinical policies and procedures when speaking to patients. Perform other duties as assigned. Requirements Qualifications and Experience To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are reflective of the knowledge, skill, and/or ability required. HS Diploma/ GED Required 1-2 years operator PBX/switchboard experience At least 1 year of front desk/ patient experience in a medical setting Ear Nose Throat & Allergy specialty clinic experience preferred General knowledge of HIPAA and CPT codes Will work in Glendale CA location Excellent communication skills with patients, physicians, and staff Excellent organizational, interpersonal and decision-making skills Ability to work in a relatively unsupervised environment with a high degree of accuracy Computer literate, ability to type at least 40 wpm and MUST speak Armenian Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Individual will be required to: Sit for long periods at a time Use hands and fingers in repetitive motions, daily Ability to lift, push, pull up to 20 lbs. periodically Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function

Responsibilities

The Medical Receptionist serves as the first point of contact for patients, greeting them warmly, managing inquiries, verifying insurance, and ensuring patient comfort and convenience during their visit. Key duties include managing appointments, handling telephone communications, maintaining patient records, and assisting with administrative tasks like form preparation and data entry.