Maintaining the Patients Medical Records according to File Maintenance Procedure

Responsibilities

•    Collecting and sorting documents, scanning, and indexing medical records. 

•    Collect investigation reports from respective departments, arrange and mount them in appropriate records. 

•    Patient Records to arrange and file in appropriate location. 

•    Retrieve records and send files to requested departments.

•    Maintain confidentiality of patient information and prevent disclosure to unauthorized persons. 

•    Eliminate outdated, unnecessary records, dispose or transfer to inactive storage according to legal requirements and file maintenance guidelines. 

•    Enter document identification codes in systems for easy retrieval from respective location. 

•    Retrieve information from files as per the requests of authorized users. 

•    Keep records of documents using logbooks or computers. 

•    Documents to place in storage receptacles, such as file cabinets, boxes, bins, drawers, as per classification and identification. 

•    Scan or read incoming documents as per classification and filed. 

•    Sort patient records according to content, purpose, user criteria, and chronological, alphabetical, or numerical order. 

•    Track removed documents from filing room to ensure borrowed files are returned. 

•    Perform general office as directed by the immediate supervisor 

•    Retrieve records and prepare file copies for requests from regulatory departments related to patient complaints.