Medical Records Specialist – Crisis at DELAWARE GUIDANCE SERVICES FOR CHILDREN

Seaford, Delaware, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Sep, 26

Salary

52742.39

Posted On

26 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Medical Records Management, HIPAA Compliance, Chart Auditing, Data Entry, Electronic Medical Records (EMR), Time Management, Interpersonal Skills, Problem Solving, Detail Oriented, Confidentiality, Planning & Organization, Adaptability

Industry

Mental Health Care

Description

Summary/objective The Medical Records Specialist will be expected to assist with the following job duties, as determined by medical record monitoring, tracking, and accessibility need and as assigned by the Risk, Compliance, and Privacy Administrator. The Medical Records Specialist must pass an annual HIPAA privacy and security training. Essential functions: Medical Records * Maintain routine chart audits and verify deficiencies; distribute deficiency reports and case reviews. * Monitor retention and destruction of charts according to HIPAA standards and State/Federal regulations. * Reviews, processes and coordinates all authorized request for routine disclosure of protected health information (PHI) for internal and external requestors. * Serves as a HIPAA resource for the agency and maintains HIPAA disclosure logs. * Complete DPBHS contract deliverables and maintain documentation as assigned per clinical program. * Scans incoming correspondence into the EMR. * Close clinical records/charts at discharge after verifying complete record. * Data entry as deemed necessary. * Run and analyze reports in the EMR when appropriate. * Pull charts for studies and insurance company audits. * Maintain a courteous, helpful, and professional attitude when dealing with co-workers, patients, and their families. Respect confidentiality at all times. * Perform other duties as assigned by supervisor. General Responsibilities * Uphold professional standards of treatment and the mission of the organization. * Maintain a quality code of conduct, ethics and professionalism. * Provide goal-directed and team-oriented services. * Communicate effectively and professionally with all stakeholders. Competencies/ Capabilities: * Planning & organization/time management * Initiative/drive, and self-starter * Collaborative Team Member, Strong Interpersonal skills/relationships/teamwork * Judgment/decision making/problem solving * Adaptability/continuous improvement/flexibility * Extremely detail oriented with high accuracy and the ability to resist distractions * Commitment and willingness to professional growth and development Supervisory responsibilities: None Work environment: Office-based Physical demands: * Prolonged periods of sitting at a desk and working on a computer * Must be able to lift up to 15 pounds at times Travel required: Minimal, may be asked to travel between sites on occasion Minimum qualifications: * High school diploma or general education degree (GED); or at least one-year related experience and/or training; or equivalent combination of education and experience. * Ability to prioritize tasks and handle multiple assignments simultaneously * Ability to maintain confidentiality Preferred qualifications: * Medical records and medical scheduling experience EEO: Delaware Guidance Services is an Equal Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. About Delaware Guidance Services Delaware Guidance Services for Children and Youth, Inc. (DGS) is the largest provider of outpatient behavioral health services to children and families in Delaware. We operate offices in Wilmington, Newark, Dover, Lewes, and Seaford, and we are the only statewide not-for-profit outpatient behavioral health organization for children and adolescents accredited by JCAHO. In 2020, we were honored as a Compassionate Champion for our dedication to serving youth and families using a trauma-informed approach. Through DGS, clients and families have access to outpatient counseling, group therapy, parent-child interaction therapy, and school-based services. Our community-based service lines serve youth and families who require a more intense therapeutic protocol. DGS’ 24-hour statewide Mobile Response and Stabilization Services (MRSS) dispatches skilled crisis intervention clinicians to provide immediate care to children experiencing behavioral health crises. Therapeutic options are available for a wide range of diagnoses including depression, anxiety, mood disorders, eating disorders, traumatic stress-related disorders, and suicidal ideation. In 2021, DGS clinicians provided over 54,000 direct care hours to children, youth, and families in Delaware. Over 93% of clients report improvement in their level of functioning following treatment, and therapeutic benefits derived from trauma-informed care extend to clients’ siblings, caregivers, classmates, and peers. Our client population is racially and ethnically diverse; 80% of DGS clients are Medicaid recipients and 90% have household incomes under $30,000. Many of our clients present with significant treatment challenges including learning impacts due to missed school and negative economic impact due to parental missed work. We provide care to anyone in need, regardless of insurance status or ability to pay for care. DGS also provides services specifically tailored to meet the unique behavioral health care needs of child welfare-involved families and foster youth Why Work at Delaware Guidance Services? DGS strives to build a collaborative, flexible, and client-focused work environment. Employee wellness is a top priority. In addition to offering flexible work arrangements, DGS offers a comprehensive and competitive employee benefits package including the following: * Competitive Compensation * Generous Paid Time Off (starting at 44 days of paid leave a year) * Up to 6% Annual Contribution to Your Retirement Fund * Free Professional Development Opportunities * Medical, Dental and Vision Insurance * Life and Long-term Disability Insurance Position Highlights: * Generous benefits and time off policies * Ability to work with children through a mission driven organization.

Responsibilities

The Medical Records Specialist maintains routine chart audits, manages the retention and destruction of records, and processes authorized requests for protected health information. They are also responsible for scanning correspondence into the EMR and ensuring clinical records are complete upon discharge.