Interview will be held on 4th March 2025
We are looking to recruit an enthusiastic and motivated band 4 Medical Secretary to join our experienced team providing confidential administrative and secretarial support for our Learning Disability Consultant Psychiatrists and medical staff based at Prospect Park Hospital, Reading , Berkshire .
Candidates should be flexible and adaptable in their approach and be able to work as part of a team as well as on their own initiative. Previous secretarial experience is essential as are good audio typing and word processing skills.
This role will involve the transcription of dictated and handwritten notes for clinic letters and correspondence. Previous experience of working in the NHS or other medical services would be desirable – including using electronic patient records systems/databases .
This is a part -time role for up to 30 hours and we try to offer a flexible approach regarding the working pattern. There is a requirement to be based in the office at Prospect Park Hospital to provide cover during clinic days which is shared amongst the team/colleagues.
To transcribe from recorded dictation or handwritten notes all discharge summaries, clinic letters and all other correspondence generated by the Consultant Psychiatrist and relevant medical colleagues i.e. Reports for the Courts, Tribunal Meetings, Care Plan Approach Meetings, Case Conferences and Minutes of Meetings.
Managing the Outpatients Clinics by inputting appointments in advance using the client record system ( RiO ) and ensuring they are noted in the diary, making sure they do not coincide with other meetings/clinics . Confirming appointments by letter and telephone.
Processing referrals by inputting, allocating and uploading relevant documents onto RiO system.
Inputting the month end statistics of clients seen by the Consultant and relevant medical colleagues.
To deal with telephone callers and visitors to the department in a courteous manner giving appropriate advice ; taking and relaying messages and enquiries and keeping a record of these ensuring good working relationships with Trust staff and external contact are maintained . To receive emails and fax messages and relaying them promptly.
To check through the clients’ medical notes for appointments and ascertain if any results are required .
Berkshire Healthcare NHS Foundation Trust is a specialist mental health and community health services trust. Rated ‘outstanding’ by the CQC, we’re committed to providing the best possible care to people across Berkshire. As an employer, we’re committed to offering an inclusive and compassionate environment where our people share in a sense of belonging and are supported to flourish.

1. Secretarial experience
2. Audio typing/transcribing skills
3. Word processing skills
4. Knowledge and experience of NHS or other medical services would be desirable
   For further information about the role, please see attached job description and person specification.
   We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted.
   We are committed to equal opportunities and welcome applications from all sections of the community. Our commitment to inclusion is reflected in our accreditations: Race Equality Matters Silver Trailblazer, Neurodiversity in Business Corporate Member, Disability Confident Leader, Carer Confident Level 2, and the Armed Forces Covenant Gold Award. Reasonable adjustments will be provided to candidates as needed .
   We welcome a conversation about flexibility and any other questions you may have. Please don’t hesitate to call: Shankari Ambihapathy on 0118 9043071 or email: Shankari.Ambihapathy@berkshire.nhs.uk who w ill be delighted to help.
   Please note, if we receive a high number of applications, we may close this role earlier than the advertised closing date, so please submit your application as soon as possible