Job Title: Medical Secretary / PA
Duration: This is a temporary role, and it is currently due to last until roughly December 2025
Location: Serenity Path Hospital, Winchester, SO21 1HD
Hours: 37.5 hours per week, Mon - Fri, 8am - 4pm or 9am - 5pm
Pay Banding: Band 4 - £13.57 per hour
Trust Location: Hampshire & Isle of Wight Healthcare NHS Foundation Trust

THE POSTHOLDER MUST HAVE THE FOLLOWING EXPERIENCE:

Minute Taking experience
Strong Administrative skills

JOB DESCRIPTION

Provision of a comprehensive PA, medical secretarial and administrative service to the Consultant Psychiatrist or Modern Matron for the unit and other members of the Multi-Disciplinary Team (MDT) as required.

• To support the Consultant Psychiatrist or Modern Matron for the unit in all aspects of business management activity relating to functions and responsibilities, including the development and management of a comprehensive and efficient PA support service
• Provide a comprehensive and efficient support service to the Consultant Psychiatrist or Modern Matron for the unit. The post holder will be required to work autonomously without direct supervision and with the immediate oversight and control of their work.
• To support the co-ordination of the key areas of business for the Consultant Psychiatrist or Modern Matron for the unit by being proactive in ensuring relevant information is obtained, organised, collated and distributed in a timely manner.
• To manage the diaries for the Consultant Psychiatrist or Modern Matron for the unit. To exercise judgement and discretion in the day to day handling, monitoring and filtering of appointments, enquiries, protected admin. Time and clinical activities acting proactively where potential clashes/pressures are identified.
• Participate in ensuring the unit’s electronic diary is accurate and up to date at all times to include such information as ward rounds, meetings, assessments etc.
• To take responsibility for the setting up and organisation of meetings including preparing agendas, distributing papers in advance of meetings, taking minutes and action logs as required, ensuring accurate and timely transcription and circulation. To proactively follow up progress and ensure actions are carried out.
• Plan and organise meetings, both internally and externally, conferences and development events including Away Days and any other special events as required by the Consultant Psychiatrist or Modern Matron for the unit. To include organising speakers and producing presentations and other resources as required.
• Accurate transcription (either by direct dictation, audio or copy typing) of confidential correspondence; reports, discharge summaries, forms, minutes and any other correspondence within agreed and acceptable timescales.
• Acknowledge, compile and type all correspondence, reports and clinical documentation generated by the Consultant Psychiatrist or Modern Matron and draft responses as appropriate. Convert tabular information into a spreadsheet and graphical format and administer any relevant databases.

Please refer the Job description for details