Company Description
Here at Portsmouth Hospitals University NHS Trust, we are proud to provide expert, compassionate care for our local population. We are ranked as the third in the country for research, embedding education and training across the organisation. Our main hub is the Queen Alexandra Hospital, which is one of the largest hospitals on the south coast employing over 8,700 staff.
Our patients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes our hospital stronger. If you share our values and our enthusiasm for getting it right for patients, colleagues, and our community, you will find a home at Portsmouth Hospitals University NHS Trust
Job Description
Band 3 : Salary £19,256 - £20,539 per annum
Part time :30 hours per week
Position type - Temporary/secondment until December 2025
We have an exciting opportunity for an experienced medical secretary to work within the Obstetrics & Gynaecology Secretarial team . The team currently provides secretarial and administrative support for 26 Consultants.
Tasks will include audio typing, uploading of clinical documents, typing of letters on behalf of the Consultants, general secretarial duties as well as assisting in the Consultants workload. The secretarial team also have a high volume of telephone calls from patients regarding their appointments or requesting information. There will be a need to take minutes of meetings.
We are looking for a well organised individual who is highly motivated to join our busy team and who is committed to delivering a high quality service to our patients.

You must be able to communicate effectively and have strong interpersonal skills to deal with all levels of hierarchies and disciplines.

• The jobholder will provide support to consultants, junior medical staff and/or a department as a member of the team supporting the consultants and/or the department.
• Assists in the organisation of the consultants workload.
• Communicates appointment and admission related information to patients/carers.
• Supporting with the administration for medical students from Portsmouth and Southampton when they are with the department
• Patient/client care by providing information about the patient pathway, re-directing as necessary to the appropriate department.
• Answering telephones with excellent communication skills and in a timely manner.
• Planning and organising own time within standard operating procedures.
• Routine duties, data entry and other tasks delegated by management.
• Regular requirement to type reports and create presentations using software.
• Taking and transcribing of minutes of departmental and consultant meetings.
• Maintenance of accessible and accurate electronic data storage for the department/consultant.
• Audits as required for own work; or securing information or databases on behalf of a consultant under close supervision.
• Ensuring results that have been requested by Consultants are fed back to them in a timely manner.
• Using NHS specific software ie PAS
• Cross working with the Paediatric Secretaries when required.
• Working with the Business & Governance Support Manager where required

For full details of this role please see enclosed Job Description
Qualifications

Essential

• GCSE English, Grade 5 or above

EXPERIENCE

Essential

• Everyday experience with Microsoft Office and similar databases
• Knowledge of medical terminology
• Knowledge of NHS specific software

SKILLS & KNOWLEDGE

Essential

• Good communication Skills both written and oral.
• Ability to use a personal computer with knowledge of word processing, and Windows applications.
• Working knowledge of clerical and financial procedures.
• Ability to operate a personal computer with knowledge of word processing, spreadsheets, database and presentation software.
• Ability to understand and work with financial, administrative and personnel processes and practices.
• Strong customer service skills.
• Knowledge of NHS specific software and applications
• Ability work on own initiative to ensure daily tasks are completed

Please refer the Job description for details