Acts as a first point of contact for the medical staff aligned to the Frailty and Community Care of the Elderly (COTE) teams, providing information, advice and support as required.
Works closely with the lead clinicians within the team in co-ordination of the on-call rotas for both Directorates
Provides a fully comprehensive administrative support to all rotas ensuring that any changes or updates are communicated through the appropriate channels and in a timely manner.
Responsible for co-ordinating cover for short-notice absences, rota gaps or vacant sessions under the guidance of the Directorate management team.
Provides ongoing administrative support to the on-call rotas for the Frailty and Community COTE medical teams and the Clinical Directors as and when required
Ensures continued service provision using a forward-thinking approach to identifying and escalating any upcoming gaps in the rotas
Identifies, organises and facilitates medical staffing cover at short notice in response to service needs
Receives all forms of communication, ensuring they are dealt with appropriately and in a timely manner.
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued with opportunities to start, grow and build your career. The Health Board provides integrated acute, primary and community care services for a population of 650,000 and employs over 16,000 staff.
The Health Board offers a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac
To work independently and manage own workload, referring to manager when necessary
Prioritises cost efficient cover arrangements for any gaps or vacancies that need to be covered, considering bank or in-house cover as a first option
Responsible for liaising and negotiating directly with external medical staffing agencies by telephone or email where in-house cover cannot be sourced
Responsible for ensuring that any staffing changes or swaps are updated on Sharepoint and communicated to the relevant teams
Responsible for the timely inputting of locum sessions on to the Patchwork system and for ensuring timely sign-off by the Directorate team
Maintains good housekeeping on Patchwork ensuring that any unfilled or cancelled shifts are removed as appropriate
Arranges ID badges and IT access for locum staff in readiness for start dates as and when required
Responsible for ensuring that any sickness absence and annual/study leave is properly recorded on ESR
Monitors annual leave requests for each team to ensure adequate cover is in place, escalating where this is not the case
Ensures the timely completion of return to work interviews for doctors returning from sickness absence
Communicates business sensitive information diplomatically and professionally
Maintains the filing structure for the Directorate on Sharepoint for easy identification and retrieval of documentation
Liaises with the Payroll and Medical Recruitment teams with any queries raised by the medical teams
Orders and receipts goods on Oracle as and when required
Develops policies and procedures for own area.
Should you wish to discuss the role or arrange an informal visit, please contact Karen Preece via email on Karen.Preece2@wales.nhs.uk or telephone 01495 241289

Please refer the Job description for details