Medicine Hub Administrative Officer at St Vincents Health Network Sydney Public Hospital

, , Australia -

Full Time

Start Date

Immediate

Expiry Date

12 Apr, 26

Salary

76897.65

Posted On

12 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Communication, Relationship Building, Problem Solving, Attention To Detail, Scheduling, Record Keeping, Meeting Organization, Travel Coordination, Quality Improvement, Healthcare Knowledge, Academic Support, Grant Applications, Ethics Submissions, Multidisciplinary Teamwork, Patient Booking Management

Industry

Hospitals and Health Care

Description

Job Description: Role title: Administration Officer Role type: Permanent Part-Time (16hours/week) Role grade: Administration Officer Level 4, (Year1-2) Department and location: DACS and Outpatients, St Vincent’s Hospital, Darlinghurst Salary: $75,176.80-$76,897.65 (pro-rata) + super + salary packaging Better and fairer care. Always. We are St Vincent’s Health Australia, Australia’s largest not-for-profit provider of health and aged care services. Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care, and outreach programs. About the role Coordinate complex schedules for senior medical staff across clinical, academic, and research duties. Provide smooth administrative support for outpatient clinics, patient bookings, and multidisciplinary teams. Assist with research, grant applications, ethics submissions, and academic materials preparation. Maintain accurate records and streamline communication between leadership and stakeholders. Organise meetings, travel, and quality improvement initiatives with strong problem-solving and attention to detail. About you Deliver high-level administrative support in healthcare and academic environments with ease. Communicate confidently and build strong relationships with patients, practitioners, and teams. Juggle competing priorities efficiently, keeping clinic and leadership operations on track. Understand outpatient and healthcare clinic workflows, always mindful of patient and practitioner needs. Work collaboratively with senior leadership, providing proactive, reliable, and professional support. Why work at St Vincent’s? Join us on our mission to provide care to all, including the most at-risk people in our community Discounted access to many gyms for you and your family with Fitness Passport Access to discounted private health insurance with Medibank Access to a government salary sacrifice program. Make a proportion of your salary tax-free Committed to financial support for educational development, scholarship programs, paid study leave About the hospital In this role you will be based at St Vincent’s hospital, Darlinghurst. A busy inner-city hospital in a beautiful location Surrounded by great cafes, galleries and theatres, parks, nightlife, and nearby glorious beaches A place of expert clinical care for at-risk people Closely partnered with universities & affiliated research institutes, many of which are located on-campus Centres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & alcohol services, and correctional health Sponsorship / work rights for Australia Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role. Pre-employment checks Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations. Equal opportunity We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone. How to apply The closing date for applications is 26 January 2026 Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with the role. Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced. Respectfully, this role is not open to recruitment agencies. Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au View Reconciliation Action Plan Code of Conduct: View Code of Conduct Set up Job Alerts to see future opportunities that interest you. New users can click Create Account from the Sign-in screen. St Vincent’s Health Australia has been serving Australians with compassionate health and aged care since our first hospital was established in Sydney in 1857. Founded by the Sisters of Charity more than 180 years ago, St Vincent’s is a clinical, research and education leader delivering private hospital, public hospital and aged care services across NSW, VIC and QLD. Our founder, Mary Aikenhead’s vision, commitment and inspiration lives on in us and the work we do. From modest beginnings, St Vincent’s Health Australia is today the nation’s largest not-for-profit health and aged care provider, offering services in Queensland, New South Wales and Victoria, including public and private hospitals and aged care facilities. The St Vincent’s family comprises 22,000 outstanding nurses, researchers, cooks, doctors, executives, administrators, cleaners, volunteers and more. Click Forgot your password? from the Sign-in screen and follow the instructions to reset.

Responsibilities

Coordinate complex schedules for senior medical staff and provide administrative support for outpatient clinics and multidisciplinary teams. Assist with research and maintain accurate records while streamlining communication between leadership and stakeholders.