Posted: 07/07/2025
Closing Date: 20/07/2025
Job Type: Permanent - Full Time
Location: Sydney CBD
Job Category: Events & Hospitality

JOB DESCRIPTION

• Be part of a professional organisation
• Central Sydney CBD location
• Flexibility required – some evening/weekend work

THE ROLE

Are you a dynamic and detail-oriented event professional with a passion for delivering seamless and professional meetings and events? The Royal Australasian College of Physicians (RACP) is seeking an Event Coordinator to join our Conference & Events Team in Sydney.
This role coordinates high-quality meetings and event across two Sydney offices, manage internal and external stakeholders with a customer-centric approach and supports floor operations.

KEY RESPONSIBILITIES

• Successfully support the coordination of logistical operations for all onsite events at RACP Sydney offices. This includes working directly with staff and external stakeholders to collate all meeting or event requirements, liaising with internal support departments and supporting onsite event deliveries alongside venue coordinators.
• Support and maintain relationships with key Fellows, Trainees, Staff, specialty societies and other outside organisations who contribute to the requirements of meetings, events and conferences.
• Coordinate office facilities and equipment to support meetings and events, including room bookings, room set-up and pack-downs, catering service, basic AV support and maintenance of event equipment and events kitchen. Collating meeting and event requirements into operational documents for venue coordinator execution, host weekly team briefing meetings and provide client feedback to VPL on client experiences.
• Ensure all technological issues for events are managed efficiently and continuing issues are reported to the Venue Projects Lead (VPL) and relevant support teams such as IT or Facilities.
• Manage internal and external stakeholders including College caterers, external suppliers, facilities and IT support.
• Provide support to the venue coordinators to delivery and support meetings and events when required.