SUMMARY

The Meetings and Events Assistant will support the Manager of Events and the Meetings and Events Coordinators in planning, organizing, and executing events on behalf of College of Family Physicians (CFPC). The role’s key accountabilities include doing research, assisting with logistics, and assisting with onsite execution. The Meeting and Events Assistant will also support the team with administrative tasks, track event details, and help maintain accurate records and reports for post-event evaluations.

REQUIREMENTS

· College diploma in Event Management, Hospitality or Travel and Tourism
· 1 year of experience in event management, hospitality, travel and tourism, preferred.
· Verbal and written communication skills, with the ability to express ideas and opinions clearly and effectively in English.
· Verbal and written communication skills, with the ability to express ideas and opinions clearly and effectively in French, is an asset.
· Intermediate knowledge of meetings management, event planning, logistics of planning.
· Intermediate knowledge of Microsoft suite including 365 Collaboration Tools.
· Advanced ability to maintain composure under pressure, to remain calm in challenging situations, to be flexible, to balance multiple priorities and to meet deadlines.
· Advanced communication and interpersonal skills.
· Core Competencies: Continuous improvement, customer orientation, courage, stress tolerance, communication, collaborating, work standard, adaptability.

RELATED DUTIES

· Ensure effective and professional communications with all internal/external contacts.
· Develop and maintain collaborative relationships at all levels of the organization.
· Work in accordance with all CFPC policies, procedures and processes, and all applicable legislation.
· Work in accordance with all health and safety requirements.
· Demonstrate behaviours aligned with the CFPC Values.
· Demonstrate competencies aligned with the CFPC Competency Framework.
· Contribute to delivering on the overall work plan of the department and strategic goals of the CFPC.
· Participate on special projects as required.
· Participate on internal staff committees or working groups as required.
· Assist with the onboarding of new team members as required.
· Support the team and collaborate with colleagues to ensure department needs are met including absence coverage and cross-training as required.