POSITION SUMMARY

The Meetings and Logistics Coordinator will provide primary administrative support to the meetings
department and the Senior Vice President. This role is also responsible for coordinating all events, logistical
planning, and assisting with day-to-day administrative duties and special projects as needed.

QUALIFICATIONS & REQUIREMENTS

• Bachelor’s degree or equivalent experience.
• 3 years minimum related experience, preferably in a not-for-profit organization.
• At least 3 years of administrative experience supporting projects and programs at progressively
  higher-level positions, preferably in a not-for-profit, healthcare/medical association, or

professional society.

• Demonstrated proficiency in creating and maintaining databases.
• Strong organizational, administrative, and interpersonal communications.
• Analytical skills and an ability to identify and utilize information resources.
• Ability to prioritize multiple and constantly changing tasks, remain flexible, often under very tight

deadlines.

• Ability to work well at all levels in the organization.
• Demonstrated proficiency with Microsoft Office applications, including MS Word, Excel, and

PowerPoint.

• Demonstrated skill coordinating/managing projects.
• Demonstrated ability and versatility to work both independently and within a team

environment

OUR PURPOSE

The Association of Women’s Health, Obstetric and Neonatal Nurses (AWHONN) is a not-for-profit
membership organization that promotes the health of women and newborns. Our mission is to
empower and support nurses caring for women, newborns, and their families through research,
education, and advocacy.

DUTIES & RESPONSIBILITIES

• Serve as liaison and provide support for the Director, Meetings and Convention Services and Sr.

Vice President with scheduling, preparing for, attending, and following up on various meetings

• Assist Director of Meetings and Convention Services with assigned convention related task
• Coordinate the convention shipping and packing process
• Responsible for convention ribbon inventory and onsite management
• Assist department staff with tracking, coding of bills and check request preparation
• Coordinate staff and non-staff travel for all association related meetings and events
• Provide support for lead registration manager on site at the annual convention and leadership

conference and serves as a backup to the lead manager

• Attend local and national meetings as needed
• Coordinate aspects of logistics for all association meetings, with a focus on exhibits and

tradeshow support, and conventions

• Perform other duties as appropriate