Wisconsin Youth Symphony Orchestras (WYSO) is seeking a customer focused, detailed minded Membership Coordinator. In this role, you will be supporting the daily operations of WYSO, focusing on organization, communication, and providing excellent customer service for families, members, volunteers, and donors. This is a full time onsite, internal and external facing role. The schedule is Tuesdays – Saturdays during the school year and Mondays – Fridays during the summer. Your contributions will include:

• Serving as the point person for orchestra members and families during Saturday rehearsals.
• Assisting membership with any questions or issues that may arise.
• Monitoring general email and assisting with website updates.
• Coordinating with Director of Facilities and the Administrative Assistant regarding entering and updating member data in our database.
• Tracking attendance and sharing reports with conductors and coaches.
• Supporting auditions and recruitment efforts.
• Preparing time sheets for private teachers.
• Supporting the scholarship application and award process.
• Attending staff, committee, and board meetings, as needed.
• Assisting with preparing the annual budget.
• Assisting leaders, teachers, and coaches with other duties as needed.
• Leading the family fundraising efforts.
• Finding support from parents.
• Leading fundraising and other events.
• Planning event sales and donations.
• Formatting and populating the Musical Notes landing page and peer-to-peer fundraising efforts.
• Recording, tracking, and acknowledging donations.
• Working with the Parent Leadership Committee (PLC) on volunteer planning and coordination
• Helping schedule and support PLC meetings and activities.
• Communicating regularly with volunteers and helping to organize special events.
• Supporting all WYSO benefit events.
• Coordinating with facilities to ensure proper scheduling and set up for events.
• Working with management and WYSO staff on ad-hoc office assistant requests.

To be successful in this role, you will bring:

• High School diploma is required. Bachelor’s degree or equivalent experience is preferred.
• Minimum 1-2 years of experience working in an office environment is required.
• The ability to work well with others and communicate effectively with external partners, members, and families is required.
• Experience in events and volunteer management is preferred.
• Demonstrated ability to be organized, stay on task, and produce results is required.
• Strong proficiency Microsoft Office and Google Workspace are required.
• Excellent attention to detail is required.
• Ability to be dependable in punctuality, attendance, and work results is required.
• Ability and willingness to work Saturdays and attend WYSO events is required.
• Basic musical knowledge of various instruments is a plus.
• Ability to read, write, and speak English is required.
• The ability to lift and move items up to 25 lbs. This position requires the ability to sit, stand, and work at a computer for extended periods.

In exchange for your talents, we are offering an hourly rate of $23-25/hour, a schedule of Tuesdays – Saturdays for 40 hours/week (during the school year), coupled with great benefits. Come and be a part of our passion for orchestra! We would welcome a cover letter, resume, and pay requirements by September 5, 2025.

Wisconsin Youth Symphony Orchestras (WYSO) is seeking a customer focused, detailed minded Membership Coordinator. In this role, you will be supporting the daily operations of WYSO, focusing on organization, communication, and providing excellent customer service for families, members, volunteers, and donors. This is a full time onsite, internal and external facing role. The schedule is Tuesdays – Saturdays during the school year and Mondays – Fridays during the summer. Your contributions will include:

• Serving as the point person for orchestra members and families during Saturday rehearsals.
• Assisting membership with any questions or issues that may arise.
• Monitoring general email and assisting with website updates.
• Coordinating with Director of Facilities and the Administrative Assistant regarding entering and updating member data in our database.
• Tracking attendance and sharing reports with conductors and coaches.
• Supporting auditions and recruitment efforts.
• Preparing time sheets for private teachers.
• Supporting the scholarship application and award process.
• Attending staff, committee, and board meetings, as needed.
• Assisting with preparing the annual budget.
• Assisting leaders, teachers, and coaches with other duties as needed.
• Leading the family fundraising efforts.
• Finding support from parents.
• Leading fundraising and other events.
• Planning event sales and donations.
• Formatting and populating the Musical Notes landing page and peer-to-peer fundraising efforts.
• Recording, tracking, and acknowledging donations.
• Working with the Parent Leadership Committee (PLC) on volunteer planning and coordination
• Helping schedule and support PLC meetings and activities.
• Communicating regularly with volunteers and helping to organize special events.
• Supporting all WYSO benefit events.
• Coordinating with facilities to ensure proper scheduling and set up for events.
• Working with management and WYSO staff on ad-hoc office assistant requests

To be successful in this role, you will bring:

• High School diploma is required. Bachelor’s degree or equivalent experience is preferred.
• Minimum 1-2 years of experience working in an office environment is required.
• The ability to work well with others and communicate effectively with external partners, members, and families is required.
• Experience in events and volunteer management is preferred.
• Demonstrated ability to be organized, stay on task, and produce results is required.
• Strong proficiency Microsoft Office and Google Workspace are required.
• Excellent attention to detail is required.
• Ability to be dependable in punctuality, attendance, and work results is required.
• Ability and willingness to work Saturdays and attend WYSO events is required.
• Basic musical knowledge of various instruments is a plus.
• Ability to read, write, and speak English is required.
• The ability to lift and move items up to 25 lbs. This position requires the ability to sit, stand, and work at a computer for extended periods