QUALIFICATIONS:

• Education: High School diploma or equivalent; Technical certification or diploma in Mechanical, Electrical, or Plumbing Engineering, Facilities Management, or a related field is a plus.
• Experience:
• Proven experience in MEP maintenance and administrative support roles.
• Hands-on experience with MEP systems, maintenance procedures, and repair tasks.
• Familiarity with office administration tasks including filing, scheduling, and document preparation.
• Knowledge of safety standards and procedures in a maintenance or technical environment.
• Certification in safety (e.g., Occupational Health and Safety, First Aid, Fire Safety) is a plus.

SKILLS & COMPETENCIES:

• Technical Knowledge: Strong understanding of MEP systems and general maintenance procedures.
• Administrative Skills: Proficient in office administration, including scheduling, document management, and data entry.
• Safety Knowledge: Familiar with safety regulations, especially in relation to MEP systems and maintenance activities.
• Communication: Strong verbal and written communication skills in [Language(s)] (e.g., English).
• Organizational Skills: Ability to manage and prioritize multiple tasks in a fast-paced environment.
• Problem-Solving: Ability to troubleshoot and resolve MEP-related issues efficiently.
• Technical Tools: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Teamwork: Able to collaborate effectively with team members and contribute to a positive work environment.

KEY RESPONSIBILITIES:

• Assist with the maintenance and operation of MEP (Mechanical, Electrical, and Plumbing) systems, ensuring smooth functionality of facilities and equipment.
• Support daily MEP-related tasks including routine inspections, troubleshooting, and repairs, coordinating with technicians and contractors.
• Provide administrative support such as maintaining records, filing documents, handling correspondence, and scheduling meetings.
• Assist in preparing maintenance schedules for all MEP systems and ensuring tasks are carried out in a timely manner.
• Maintain accurate records of MEP maintenance work, including job logs, equipment history, and service reports.
• Coordinate with internal teams to organize preventative maintenance for all equipment, and manage service contracts for MEP systems.
• Monitor inventory and manage procurement of MEP-related supplies and equipment.
• Assist in preparing cost estimates, quotations, and documentation for MEP services and maintenance contracts.
• Ensure compliance with safety protocols and regulations, assisting in organizing safety inspections and audits for MEP systems.
• Collaborate with the team to handle emergency maintenance requests, ensuring minimal disruption to operations.
• Perform regular safety checks and ensure all MEP-related equipment is operating in accordance with safety standards.
• Assist in managing documentation related to regulatory compliance and safety guidelines in MEP systems.
• Perform general office administrative tasks such as managing emails, filing, and organizing project files.
• Support the management team in reporting and tracking maintenance budgets and expenditures.
• Assist with coordination of external contractors, vendors, and suppliers for MEP-related works.
• Participate in safety training and contribute to the creation of safety protocols within the workplace.