MHS Administrative Assistant at Island Palm Communities

Honolulu, Hawaii, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jan, 26

Salary

0.0

Posted On

04 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Report Generation, Office Supply Management, Presentation Preparation, Project Coordination, Customer Service, Communication Skills, Microsoft Office, Web Based Applications, Confidentiality, Judgment, Team Collaboration, Time Management, Problem Solving

Industry

Real Estate

Description

Why Island Palm Communities? Teamwork, innovation, and mutual respect. At Island Palm Communities, our team members are responsible for our growth and success, and we challenge them to constantly be their best in our fast-paced workplace. Our team members are committed to helping people in the communities we serve, and we reward our team’s passion and hard work with competitive pay, amazing benefits, and learning and growth opportunities. As part of WinnCompanies, we are a nationally recognized leader in property management and development. With 3,700 team members working across 600+ locations in 23 states and D.C., WinnCompanies is the #1 manager of affordable housing and a leader in developing and managing mixed-use properties, market rate properties and military housing. Our Benefits: * Generous time off policies (including 11 paid holidays, generous Accrued Time Off increasing with years of service, paid sick time, annual day of service, and floating holiday) * 401(k) plan with a company match * Various comprehensive Medical, Dental, & Vision plan options for you and your family * Flexible Spending Account and Dependent Care Flexible Spending Account * Long Term Disability, Basic Term Life and AD&D, optional supplemental life insurance * Tuition Reimbursement program and continuous training and development opportunities * Wellness program (group challenges, seminars, gym membership reimbursement) * Employee Assistance Program * Employee Discount Programs * Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families The Regional Administrative Assistant acts as an administrative resource for the Operations Director and secretarial duties of the group/office, most of which is sensitive and confidential nature and therefore should be handled accordingly. Primary Responsibilities: * Attend weekly team meetings and trainings as requested. Prepare correspondence, meeting minutes and compiling of documents * Maintain supervisor's calendar, arrange and schedule meetings, and arrange travel and other accommodations * Generate weekly and monthly project reports. Assist with other reports as needed * Coordinate and compile property management reports * Responsible for ensuring coverage of office hours and maintaining office supply inventory * Prepare presentations for property management * Coordinate tasks across multiple departments and levels throughout the organization * Handle petty cash for office property management staff * Execute projects assigned by Operations Director Job Requirements: * High School Diploma or GED required; Bachelor's degree in a business related field preferred * Minimum 1 - 3 years experience working in an administrative role required * Experience with computer systems required including web based applications and Microsoft Office * Able to summarize and communicate moderately complex information in varied written and verbal formats * Comprehend and communicate complex verbal information in English to organization staff, clients, visitors and external customers. * Basic knowledge of fundamental concepts, practices and procedures with the ability to use in routine situations. Specialized knowledge not required * Interact respectfully with other clients, visitors, organization staff and/or external contacts to offer ideas, identify issues, obtain information or deliver services. * Able to provide a high level of customer service to internal and external customers * Work routine is fairly consistent, but employee needs to be able to use judgment to respond to events several times a week * Must have a current vehicle license in good standing and meet the driving records standards outlined in the Company Safe Vehicular Operations Policy Note: This job is a civilian position and does not require military service (including commission and enlistment)

Responsibilities

The Regional Administrative Assistant provides administrative support to the Operations Director and handles secretarial duties. Responsibilities include managing calendars, preparing reports, coordinating tasks, and ensuring office coverage.