MHS Administrative Assistant at Island Palm Communities

Honolulu, Hawaii, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Jun, 26

Salary

17.25

Posted On

20 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Leasing Assistance, Data Entry, Phone Etiquette, Customer Service, Lease Document Preparation, Appointment Setting, Email Communication, Phone Communication, Microsoft Office, Outlook, Word, Excel, PowerPoint, Access, Active Listening

Industry

Real Estate

Description

Why Island Palm Communities? Teamwork, innovation, and mutual respect. At Island Palm Communities, our team members are responsible for our growth and success, and we challenge them to constantly be their best in our fast-paced workplace. Our team members are committed to helping people in the communities we serve, and we reward our team’s passion and hard work with competitive pay, amazing benefits, and learning and growth opportunities. As part of WinnCompanies, we are a nationally recognized leader in property management and development. With 3,700 team members working across 600+ locations in 23 states and D.C., WinnCompanies is the #1 manager of affordable housing and a leader in developing and managing mixed-use properties, market rate properties and military housing. Our Benefits: * Generous time off policies (including 11 paid holidays, generous Accrued Time Off increasing with years of service, paid sick time, annual day of service, and floating holiday) * 401(k) plan with a company match * Various comprehensive Medical, Dental, & Vision plan options for you and your family * Flexible Spending Account and Dependent Care Flexible Spending Account * Long Term Disability, Basic Term Life and AD&D, optional supplemental life insurance * Tuition Reimbursement program and continuous training and development opportunities * Wellness program (group challenges, seminars, gym membership reimbursement) * Employee Assistance Program * Employee Discount Programs * Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families The Administrative Assistant - Leasing will be responsible for assisting Leasing Consultants with Administrative functions, providing administrative support to Leasing Manager and in charge or front office duties. Primary Responsibilities: * Assist Leasing Consultants in executing administrative functions, including in-processing of new clients, issuing of home assignment related paperwork, answering general questions about availability and leasing policies and procedures, daily move in confirmation, lease document preparation, signing of lease document as needed, and setting appointments for Leasing Consultants. * Responsible for adding on-line applications to appropriate wait list in the North Region and distributing of applications to the South Region to include timely follow up via email communication or phone call to all applicants within 5 business days. * Support Leasing functions including: guiding prospective residents through the website, highlighting pictures, floor plans, application and wait list status; sending new applications to prospective residents; reviewing applications and forwarding to the appropriate leasing consultant. * Responsible for checking CallMax and LeaseHawk notifications and responding to them. * Responsible for submitting accounting related reports monthly and banking activities daily. * Maintain accurate and timely data entry of various marketing tracking spreadsheets. * Provide general office duties; answer phones, return messages, greet clients, keep waiting area clean, and assign clients to available Leasing Consultants timely. Job Requirements: * High School Diploma or GED required * Minimum 1 - 3 years experience working in an administrative role required * Experience with computer systems required which, include web based applications and some Microsoft Office applications which includes Outlook, Word, Excel, PowerPoint or Access. * Ability to summarize and communicate moderately complex information in varied written formats to internal and external customers * Comprehend and communicate complex verbal information in English to organization staff, clients, visitors and external customers. * Interact respectfully with other clients, visitors, organization staff and/or external contacts to offer ideas, identify issues, obtain information or deliver services. * Provide a high level of customer service to internal and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. * Must have a current vehicle license in good standing and meet the driving records standards outlined in the Company Safe Vehicular Operations Policy Note: This job is a civilian position and does not require military service (including commission and enlistment)

Responsibilities

The Administrative Assistant will support Leasing Consultants with administrative functions, including processing new clients, preparing lease documents, and managing move-in confirmations. This role also involves handling online applications, responding to inquiries via CallMax and LeaseHawk, submitting accounting reports, and performing general office duties like answering phones and greeting clients.