Mid-Level Administration Assistant at MAG Aerospace

Arlington, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

60000.0

Posted On

23 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive administrative support, Schedule management, Microsoft Office Suite, Communication skills, DoD protocols, Classified documentation management, Travel arrangements, Organizational skills, Multitasking, Attention to detail, Professionalism, Discretion, Briefing preparation, Stakeholder liaison

Industry

Aviation and Aerospace Component Manufacturing

Description

Position Summary MAG Aerospace is hiring for a Mid Level Administration Assistant with current SECRET clearance for The Joint Strike Fighter (JSF) Joint Program Office (JPO) in Arlington, VA Provide high-level executive administrative support to senior leaders within the F-35 Joint Program Office (JPO). This role requires individuals capable of working independently in a fast-paced, high-pressure environment. Successful candidates must demonstrate exceptional communication skills, the ability to manage complex schedules, and experience working with senior leadership in Department of Defense (DoD) Headquarters. Essential Duties and Responsibilities Duties include, but not limited to: Serve as a point of contact for senior executives, managing their schedules, appointments, and correspondence. Coordinate and prepare meeting materials, briefings, and executive-level presentations using Microsoft Office products. Organize and manage executive travel arrangements, including travel orders, vouchers, and expense reports, in accordance with DoD policies. Act as a liaison Senior Level Support, senior leadership, internal teams, and external stakeholders to ensure seamless communication. Maintain and track classified and unclassified documentation, ensuring adherence to DoD security protocols. Support senior leaders with administrative requirements such as managing taskers, correspondence, and official reports. Anticipate the needs of senior leaders to ensure smooth operations and efficient decision-making. Perform additional duties as required to support F-35 JPO priorities. This position requires consistent interaction with the most senior leaders in the F-35 JPO. Professionalism, discretion, and attention to detail are critical. Flexibility and adaptability are key to supporting the ever-changing needs of senior executives. Requirements Experience: At least three (3) years of experience working in a DoD Headquarters performing similar tasks. Strong working knowledge of DoD operations and protocols. Skills and Competencies: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint). Outstanding written and verbal communication skills. Proven ability to work independently with minimal supervision in a fast-paced environment. Strong organizational and multitasking skills. Familiarity with handling classified material and compliance with security regulations Clearance Requirement: Active Secret clearance. Preferred Qualifications: Five (5) years of experience supporting military senior leaders or civilian equivalent. Strong familiarity with F-35 JPO mission objectives and priorities. Demonstrated ability to manage and prioritize competing demands in a dynamic environment. Education: Bachelor's Degree Special Note The position is contingent upon candidate’s ability to meet physical and medical requirements as needed by the position; including compliance with all applicable federal, state, and local jurisdictional requirements. Benefits and Compensation At MAG Aerospace, we value your contributions providing our employees with a robust Total Rewards package that supports your total well-being. Full-time and part-time employees working at least 30 hours a week on a regular basis are eligible to participate in MAG's Total Rewards programs. Our offerings include health, life, disability, financial, and retirement benefits as well as paid leave, professional development, and tuition assistance. Individuals that do not meet the threshold are only eligible for select offerings not inclusive of health benefits. We encourage you to learn more about our Total Rewards Program by visiting the Resource page on our Careers site: https://www.magaero.com/benefits/. Salary at MAG Aerospace is determined by various factors including but not limited to location, the particular combination of education, knowledge, skills, competencies, and experience as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $50,000 to $60,000 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of MAG's total compensation package for employees.

Responsibilities

Provide high-level executive administrative support to senior leaders within the F-35 Joint Program Office. Manage schedules, travel arrangements, correspondence, and classified documentation while acting as a liaison for internal and external stakeholders.