Middle School Office Assistant / Registrar at Stem School Highlands Ranch

Highlands Ranch, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Sep, 26

Salary

30.0

Posted On

30 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Attention To Detail, Customer Service, Communication, Records Management, Confidentiality, Student Information Systems, First Aid, Attendance Tracking, Enrollment Processing, Multitasking, Professionalism

Industry

Description

Position Overview: We are seeking a highly organized, detail-oriented, and service-driven Middle School Office Assistant / Registrar to join our team for the 2026–2027 school year. This role is essential in managing student records, supporting enrollment processes, and serving as a welcoming first point of contact for students, families, and visitors. The ideal candidate thrives in a fast-paced environment, maintains accuracy and confidentiality, and is committed to supporting both school operations and student well-being. Primary Responsibilities Front Office & Customer Service Serve as the front desk point of contact, managing phones, visitors, and daily inquiries Create a welcoming and professional environment for students, families, and staff Enrollment & Records Management Process student enrollments and withdrawals Maintain official academic records, including contact information, transcripts and grade reports Manage cumulative student files with accuracy and confidentiality Fulfill transcript requests and respond to external records requests Oversee attendance tracking and support truancy management Prepare and maintain enrollment reports Maintain ownership and accuracy of IC (Infinite Campus) and enrollment systems data Additional Responsibilities (as needed) Student Health & Support Respond to student health needs, including emergencies in classrooms Administer daily medications and maintain accurate documentation Coordinate medication refills Maintain appropriate documentation for all health room visits and procedures Maintain and organize the health room (stocking, cleaning, organizing) Provide first aid care for students and staff Assist the RN in managing students’ chronic health conditions Maintain student health records (doctor’s notes, immunization records, etc.) Communicate with parents via phone, email, and in person Follow student health care plans Assist RN with immunization compliance and data entry Support vision and hearing screenings and related data entry Review and support monthly health assistant processes Operational & Administrative Support Assist with field trip preparation and coordination Support the Principal, Assistant Principal, Dean, and Executive Director as needed Conduct enrollment inquiry follow-up Communicate with prospective families via phone and email Coordinate tours, student shadows, and a positive enrolling family experience Align logistics, stakeholders, and timelines to ensure smooth execution Oversee volunteer coordination, execution and tracking Open doors and screen visitors through Raptor and related software Qualifications Strong organizational skills and attention to detail Excellent communication and customer service skills Ability to manage multiple priorities in a fast-paced environment High level of professionalism, discretion, and confidentiality Experience with student information systems (e.g., Infinite Campus) preferred Prior experience in a school or office setting preferred CPR/First Aid certification (or willingness to obtain) preferred Schedule: Day shift Monday to Friday School Days: 205 This position will be open until filled, but will not be open past: July 31, 2026 #SJ2025

Responsibilities

Manage student records, enrollment processes, and front office operations while serving as the primary point of contact for families. Additionally, provide basic student health support, including medication administration and first aid coordination.