JOB SUMMARY

The Department for Business and Trade (DBT) is the department for economic growth. We support businesses to invest, grow and export, creating jobs and opportunities across the country. DBT works to support both inward investment and exports and opens new markets through removing trade barriers, implementing trade deals and supporting businesses to operate both at home and abroad.
The Department’s Private Office Group is looking for a talented and proactive person to join the Ministerial Operations Team that sits at the very heart of the group to help facilitate the day-to-day operational requirements of the offices of the Secretary of State, Ministers, their Special Advisers and the Department’s Permanent Secretary.
This role provides a rare and comprehensive insight to the operational processes that keep the Civil Service running and provides valuable exposure to the Department’s Ministerial Team and its most senior officials.

JOB DESCRIPTION

We are recruiting for the position of Ministerial Operations Officer in the Ministerial Operations Team to help facilitate the vital work of our Private Offices to fulfil the strategic objectives of the department.
You will join a friendly and supportive team, led by an experienced team leader. You will be given the tools and training to succeed and to help you to develop in an environment with a positive culture that values everyone and encourages your success.
You will deliver a high-quality service to the Private Offices of the Secretary of State, Ministerial Private Offices, their Special Advisers and the Department’s Permanent Secretary.
Reporting to the Deputy Head of the Ministerial Operations you will help manage the smooth running of the day-to-day operations of the team, supporting pro-actively where needed.
The responsibilities of the team are varied, and you will be responsible for covering various aspects of this remit; this can encompass anything from the appointment of new Ministers to sourcing a replacement for the Secretary of State’s red ministerial briefing box.
You will cover, amongst other things, various aspects of HR and recruitment, finance processing, estates matters, the provision of Ministerial car services, logistics, freedom of information requests (FOIs), parliamentary questions (PQs) and the completion of the Cabinet Office transparency returns covering Ministerial and Special Adviser travel, meetings, gifts and hospitality.

PERSONAL ATTRIBUTES & SKILLS

The below is a list of characteristics which may be helpful in this role. These will not be assessed throughout the recruitment process, but are laid out to help candidates understand more about the role.
We are looking for a confident self-starter who can either bring an existing skill set to the job or a positive and enthusiastic attitude to learn the specifics of the job quickly. The Ministerial Operations Team is seen as a go-to option when Private Office staff require quick answers to a variety of questions on operational processes, so a can-do approach with the ability to adapt is helpful while at the same time having the ability to manage expectations.

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

Operational Delivery