Monitoring and Reporting Assistant at UNDP

Central Jakarta, Java, Indonesia -

Full Time

Start Date

Immediate

Expiry Date

01 Jul, 26

Salary

0.0

Posted On

02 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Monitoring and reporting, Data collection, Data analysis, Project management, Report writing, Waste management, Environmental monitoring, Stakeholder coordination, Database management, MS Office, Gender mainstreaming, Resource mobilization, Donor reporting, Policy development, Documentation

Industry

International Affairs

Description

Tiered Approach In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby: * Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026. * Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments * Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers * Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply. Background UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. UNDP is the leading United Nations organization in fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP. UNDP’s Support to Marine Plastic Litter Reduction and Waste Management Marine debris remains a major environmental challenge in Indonesia, affecting marine ecosystems, public health, fisheries, tourism, and the broader economy. To address this issue, the Government of Indonesia issued Presidential Regulation No. 83/2018 on the National Action Plan on Marine Debris (RAN PSL), targeting a 70% reduction in marine debris by 2025 through coordinated actions across 22 ministries and agencies under the National Coordination Team on Marine Debris (TKN PSL). Building on the progress of the National Action Plan and recognizing the need for stronger waste governance beyond 2025, the Government of Indonesia is currently discussing the revision and potential integration of Presidential Regulation No. 83/2018 on Marine Debris Management and Presidential Regulation No. 97/2017 on the National Policy and Strategy for Household Waste Management (Jakstranas). This effort aims to strengthen a more integrated waste management framework that addresses waste reduction, handling, and leakage prevention from source to sea. The national commitment is further reinforced through the National Medium-Term Development Plan (RPJMN) 2025–2029, which targets 100% waste management coverage and zero plastic leakage by 2029. UNDP Indonesia, through the Marine Plastic Litter Reduction Acceleration Secretariat Project, supports the Government of Indonesia in implementing the National Action Plan on Marine Debris by strengthening coordination under TKN PSL, improving monitoring and reporting systems, and supporting policy development including updated regulatory frameworks for waste management beyond 2025. In addition, UNDP promotes innovative river waste management approaches, recognizing that rivers are a major pathway for land-based waste entering the ocean. These efforts aim to strengthen data systems, enhance stakeholder collaboration, and accelerate progress toward Indonesia’s marine plastic reduction and sustainable waste management targets. Duties and Responsibilities 3.1. Support Monitoring and Reporting of the National Action Plan (NAP) on Waste Management, , focusing on the achievement of the following results: • Effective review on project documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identify inconsistencies; and distribute project documents to relevant parties upon approval. • Effective support in the development and implementation of the project monitoring and reporting plan. • Development of measurement methods and identify data sources for project performance and impact indicators, in conjunction with respective project component teams. • Effective support in the development of a consolidated annual reporting system and format for project staff, with designated sections for each project component. Support the conduct of project baseline and progress surveys (appropriate sample size, sampling survey methods, data collection procedures, verification through periodic site visits, and facilitation of necessary training). • Effective support to the team and project partners in organizing learning/reflection events to examine implementation challenges and identify solutions for better decision-making. • Effective monitoring of progress of pilot projects and report on challenges and issues faced by implementing partners/CSOs for management follow-up. • Effective coordination with the project team, project board, and stakeholders to support smooth monitoring processes. • Updated inputs in regular basis to assess overall project implementation with respect to objectives, outputs, and indicators. 3.2.Support to the effective reporting on progress of project implementation, focusing on achievement of the following results: • Effective support the preparation of quarterly and annual project reports in line with donor and government requirements and ensure timely submission to the project assurance team. • Provision of inputs for Project Board meetings, audits, and donor/government reporting. • Timely and accurate reporting of project implementation activities to donors and relevant Ministries/Agencies. • Effective administrative support for results-oriented reporting, including maintaining filing systems and project documentation. • Timely and accurate data collection and reporting for gender analysis and gender mainstreaming at project level. 3.3.Support knowledge building and knowledge sharing focusing on achievement of the following results: • Effective participation in trainings for project/operations staff. • Effective contribution to knowledge networks and communities of practice. • Provision of support in documentation, synthesis, and dissemination of lessons learned and best practices in monitoring and reporting. • Effective and proper documentation of research reports, studies, and evaluations, including collection of relevant materials from government research bodies, national and international agencies, etc. • Effective participation in knowledge sharing on gender analysis and gender mainstreaming. 3.4.Provide support in strategic partnerships, resource mobilization, and donor coordination focusing on achievement of the following results: • Effective support to the analysis of donor information and maintain donor profiles and database. • Effective coordination and communication with donor counterparts. • Timely tracking and reporting on mobilized resources. 3.5. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that: • Human rights and gender equality is prioritized as an ethical principle within all actions; • Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”; • Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production; • Differentiated needs of women and men are considered; • Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created; • Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization Institutional Arrangement The Monitoring and Reporting Assistant will report directly to the National Project Manager of the Marine Plastic Litter Reduction Acceleration Secretariat and work in close coordination with the Ministry of Environment and the Coordinating Ministry of Food Affairs. The incumbent will be responsible for supporting project monitoring, data collection, results tracking, and preparation of progress reports, ensuring compliance with UNDP rules and regulations. The Monitoring and Reporting Assistant will collaborate closely with the UNDP Country Office programme and operations teams to ensure timely reporting, quality assurance, and effective project implementation. Competencies Core Achieve Results: LEVEL 1: Plans and monitors own work, pay attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL1:Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination Cross-Functional & Technical competencies (insert up to 7 competencies from the competency framework site [https://undp.sharepoint.com/teams/OHR/competency%20framework])) Thematic Area Name Definition Digital Data analysis Ability to extract, analyse and visualize data to form meaningful insights and aid effective business decision making 2030 Agenda: Engagement and Effectiveness Innovation Monitoring, Evaluation and Learning for Portfolios 2030 agenda- people Gender Gender and Intersectional Analysis Digital Data Collection Being skilled in Data Sorting, Data Cleaning, Survey Administration, Presentation and Reporting including collection of Real-Time Data (e.g. mobile data, satellite data, sensor data). Digital Data engineering Ability Business Management Monitoring & Evaluation Ability to systematically monitor results of strategies, programmes, and activities with a view to make sure that they are being implemented effectively; Ability to provide managers and key stakeholders with regular feedback and reporting on the consistency or discrepancy between planned activities and programme management and results. Ability to make independent judgment of the management and results of strategies, programmes and activities based on set criteria and benchmark, keeping in mind the needs and concerns of client, current and upcoming. Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools. Ability to make an independent judgement based on set criteria and benchmarks. Ability to anticipate client's upcoming needs and concerns. External Relations and Advocacy CSO engagement Knowledge and understanding of CSOs and the ability to engage with CSOs Business management Risk Management Identify and organize action around reducing, mitigating and proactively managing risks Required Skills and Experience Min. Academic Education * Secondary education is required. Or * A university degree(Bachelor’s degree) in Environmental Science, Marine Biodiversity, Biology,or other related fields, or other related field would be given due consideration but it is not a requirement. Min. years of relevant Minimum 5 years (with secondary education) or 2 years (with bachelor’s degree) of relevant experience in monitoring or reporting or relevant areas Required skills Experience in the use of computers, office software packages (MS Word, Excel, etc.), database packages, and web-based management systems such as ERP Desired skills in addition to the competencies covered in the Competencies section * Strong knowledge and professional experience in environmental issues, particularly marine debris, waste management, marine ecology, and related fields. * Demonstrated experience in project implementation on environmental or waste management, including coordination with government institutions, cross-ministerial bodies (such as Tim Koordinasi Nasional Penanganan Sampah Laut), and key stakeholders. * Experience working with UNDP or other UN agencies and/or international organizations and/or major donor agencies will be an advantage. * Solid experience in report writing and documentation especially in the area of environmental, marine, or waste management issues would be advantage * Solid experience in data collection and analysis especially in the area of environmental, marine, or waste management issues would be advantage Required Language(s) Fluency in English in both writing and speaking is required Equal opportunity As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all. Sexual harassment, exploitation, and abuse of authority UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. Right to select multiple candidates UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Scam alert UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.

Responsibilities

The Monitoring and Reporting Assistant will support the project team in monitoring the National Action Plan on Waste Management, including data collection, results tracking, and performance measurement. The role also involves preparing quarterly and annual reports, maintaining project documentation, and coordinating with stakeholders to ensure compliance with UNDP standards.